Medical Programs Coordinator - Ophthalmology

University of Wisconsin–Madison; Madison (WI); On-site; USD 53,726,000 - 61,992,000; Full time

Job summary

University of Wisconsin–Madison in Madison is seeking a Medical Program Assistant within the UW Department of Ophthalmology and Visual Sciences. The role supports faculty with administrative tasks such as customer service, word processing, transcribing, filing, calendaring, travel arrangements and reimbursements.

The incumbent may serve as primary contact and subject matter expert, handling multiple clinical, research, or academic projects. HIPAA and PPE knowledge are required.

Qualifications

• 2 years of administrative experience or equivalent.
• Microsoft Suite experience or equivalent.

Responsibilities

• Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• Serves as the primary contact and subject matter expert for specified program policies and procedures
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Coordinates with senior management to define program goals and fiscal objectives
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff

Skills

Microsoft Office

Education

HS Diploma

Job description

University of Wisconsin–Madison in Madison is seeking a Medical Program Assistant within the UW Department of Ophthalmology and Visual Sciences. The role supports faculty with administrative tasks such as customer service, word processing, transcribing, filing, calendaring, travel arrangements and reimbursements.

The incumbent may serve as primary contact and subject matter expert, handling multiple clinical, research, or academic projects. HIPAA and PPE knowledge are required.