Medical Programs Coordinator

UWMSN University of Wisconsin Madison; New York (NY); On-site; USD 21,000 - 31,000; Full time

Job summary

The University of Wisconsin–Madison's Department of Ophthalmology and Visual Sciences seeks a Medical Program Assistant to support faculty through administrative tasks, scheduling, travel, and reimbursements. The role serves as a primary contact, coordinating multiple clinical and research projects while ensuring HIPAA compliance and PPE knowledge.

Starting compensation is $18.91 per hour, negotiable with experience.

Qualifications

• Two years of administrative experience or equivalent.
• Microsoft Office Suite experience or equivalent.
• High School Diploma preferred.

Responsibilities

• Identifies opportunities for program improvements and makes recommendations to appropriate entities.
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports.
• Serves as the primary contact and subject matter expert for specified program policies and procedures.
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel.
• Coordinates with senior management to define program goals and fiscal objectives.
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring.
• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff.
• Department: School of Medicine and Public Health, Department of Ophthalmology and Visual Sciences, Administration.

Job description

The University of Wisconsin–Madison's Department of Ophthalmology and Visual Sciences seeks a Medical Program Assistant to support faculty through administrative tasks, scheduling, travel, and reimbursements. The role serves as a primary contact, coordinating multiple clinical and research projects while ensuring HIPAA compliance and PPE knowledge.

Starting compensation is $18.91 per hour, negotiable with experience.