Medical Program Assistant (Hybrid) – Surgery Dept

University of Wisconsin–Madison; Madison (WI); Hybrid; USD 33,000 - 44,000; Full time

Benefits offered by this job

Sick time

Job summary

The Department of Surgery at the University of Wisconsin–Madison seeks an Administrative Assistant to support faculty and staff, coordinating complex daily activities that enable teaching, research, clinical care, outreach, and service.

We are looking for an organized, communicative team player with strong MS Office and Google Suite skills who thrives in a collaborative, service-oriented environment. Some in-person work is required with potential remote flexibility within a campus setting.

Qualifications

• Experience providing administrative support in a professional setting.
• At least two years of customer service experience.
• Strong verbal, written, and organizational skills.
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint), Google Suite and other computer-based administrative management systems.
• Outstanding organizational skills and attention to detail.

Responsibilities

• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff.
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel.
• Coordinates with senior management to define program goals and fiscal objectives.
• Serves as the primary contact and subject matter expert for specified program policies and procedures.
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities.
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports.
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring

Skills

Administrative support

Customer service

Communication

Microsoft Office

Google Suite

Education

High School Diploma

Tools

Microsoft Office

Google Suite

Job description

The Department of Surgery at the University of Wisconsin–Madison seeks an Administrative Assistant to support faculty and staff, coordinating complex daily activities that enable teaching, research, clinical care, outreach, and service.

We are looking for an organized, communicative team player with strong MS Office and Google Suite skills who thrives in a collaborative, service-oriented environment. Some in-person work is required with potential remote flexibility within a campus setting.