Infectious Disease Program Operations Coordinator

University of Wisconsin; Madison (WI); Hybrid; USD 28,000 - 39,000; Full time

Job summary

University of Wisconsin–Madison is seeking a Medical Program Assistant to support a division of physicians, fellows, APPs, and staff across clinical, research, and education missions. The role includes scheduling, conference logistics, purchasing, travel reimbursements, and serving as the main contact for division teams.

The position may require in-person work on campus with some remote options; the work schedule is flexible and determined at hire.

Qualifications

• 1 year of prior experience in an administrative position or business office environment.
• Experience managing calendars
• Experience with Microsoft Office products

Responsibilities

• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• Coordinates with senior management to define program goals and fiscal objectives
• Serves as the primary contact and subject matter expert for specified program policies and procedures
• Assists in coordination of divisional CME conference activities.
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring

Skills

Independent work

Calendar management

Microsoft Office

Education

HS Diploma

Tools

General office software

Job description

University of Wisconsin–Madison is seeking a Medical Program Assistant to support a division of physicians, fellows, APPs, and staff across clinical, research, and education missions. The role includes scheduling, conference logistics, purchasing, travel reimbursements, and serving as the main contact for division teams.

The position may require in-person work on campus with some remote options; the work schedule is flexible and determined at hire.