Administrative Specialist: Dept Ops & Scheduling

University of Wisconsin-Madison; Madison (WI); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Generous vacation and holidays

Paid time off

Retirement benefits

Job summary

University of Wisconsin-Madison is seeking an Administrative Assistant in the Department of Pathobiological Sciences within the School of Veterinary Medicine. The role provides support for administrative functions, reporting to the Department Administrator, and daily interaction with staff, faculty, and stakeholders while managing multiple projects.

The position involves managing the Chair’s office operations, scheduling, travel, purchasing, and coordinating faculty searches, with opportunities

Qualifications

• Experience in an administrative support role requiring excellent organizational and time management skills to address competing priorities and a high variety of daily responsibilities.
• Experience organizing and managing operational details and logistics including scheduling, calendar management and coordinating meetings.
• Experience using Microsoft Office Suite and ancillary systems to support business operations (i.e. Workday or other systems to support human resources, finance, and program management functions)

Responsibilities

• Management of day-to-day operations of the Department Chair’s office, including processing expense reimbursements, scheduling meetings, and assisting with faculty recruiting and promotion packages
• Serves as the first point of contact for the department, providing information and directing inquiries to appropriate resources
• Coordinates schedules, logistics, and resources for the work unit to ensure smooth day-to-day operations
• Coordinates faculty searches and participates in committees and meetings on behalf of the department

Skills

Organizational skills

Time management

Scheduling

Communication

Multitasking

Education

Bachelor’s degree in business administration or related field

Three years of administrative support or program management experience

Tools

Microsoft Office Suite

Workday

Job description

University of Wisconsin-Madison is seeking an Administrative Assistant in the Department of Pathobiological Sciences within the School of Veterinary Medicine. The role provides support for administrative functions, reporting to the Department Administrator, and daily interaction with staff, faculty, and stakeholders while managing multiple projects.

The position involves managing the Chair’s office operations, scheduling, travel, purchasing, and coordinating faculty searches, with opportunities