Medical Order Specialist (IN OFFICE)

Aveanna Healthcare; Indianapolis (IN); Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

Equipment Provided

Full Benefits Package (Sick Time, Vac,

2 Bonus Days Off

6 Paid Holidays

Supportive Team with Training

Growth Opportunities

Engagement Opportunities

Job summary

Aveanna Healthcare in Indianapolis is seeking a Change Order Representative to review and process changes to existing patient orders, verify prescription accuracy, and ensure timely shipment of medical supplies. This hybrid role requires strong organizational skills and healthcare administrative experience.

You will verify insurance coverage, handle authorizations, maintain HIPAA-compliant records, and collaborate with internal teams to prevent delays in patient care.

Qualifications

• 2+ years of healthcare administrative, order processing, or insurance experience.
• Experience with medical documentation and insurance authorizations is preferred.
• Strong attention to detail and accuracy.
• Ability to work independently in a remote/hybrid environment.

Responsibilities

• Review and process changes to existing patient orders
• Validate prescription accuracy and determine when updated documentation is required
• Verify insurance coverage and submit or follow up on authorizations
• Calculate and verify enteral formula requirements
• Navigate insurance and payer portals
• Maintain HIPAA-compliant documentation
• Communicate with patients and internal teams to resolve order issues

Skills

Healthcare administrative experience

Order processing

Insurance knowledge

HIPAA compliance

Education

High school diploma or GED

Job description

Overview

Start Date: 11/16/26

Pay: $18.00 - $20.00/HR

Schedule: Monday - Friday/ 8-5am EDT

• Applicants must be current residents of Indiana and able to work onsite as required for this hybrid position. *

As a Change Order Representative, you are responsible for reviewing and processing changes to existing patient orders to ensure accuracy, compliance, and timely shipment of medical supplies. This role focuses on prescription review, insurance and authorization validation, documentation accuracy, and coordination with internal teams to prevent delays in patient care. This is a remote, detail-driven role requiring strong organizational skills and healthcare administrative experience.

Our Mission: To revolutionize the way homecare is delivered, one patient at a time.

Why Join Us?

• Equipment Provided
• Fun, Inclusive Work Environment
• Full Benefits Package (Sick Time, Vacation, 401K, Dental, Vision, Life Insurance)
• 2 Bonus Days Off (“Fun Day” and “Inclusion Day”)
• 6 Paid Holidays
• Supportive Team with Role-Based Training to Aid in Your Success
• Internal Opportunities for Growth
• Interactive Clubs and Engagement Opportunities

What You\'ll Do

• Review and process changes to existing patient orders
• Validate prescription accuracy and determine when updated documentation is required
• Verify insurance coverage and submit or follow up on authorizations
• Calculate and verify enteral formula requirements
• Navigate insurance and payer portals
• Maintain accurate, HIPAA-compliant documentation
• Communicate with patients and internal teams as needed to resolve order issues

The Right Fit Is

• Strong attention to detail and accuracy
• Experience reviewing medical documentation, prescriptions, or insurance information
• Ability to manage multiple order changes and meet turnaround expectations
• Comfortable working independently in a remote environment
• Effective written and verbal communication skills
• Quality- and compliance-focused, with respect for patient confidentiality

Onsite Operational Support

In addition to primary job duties, this role supports branch operations and compliance by:

• Maintaining an organized office environment
• Monitoring enteral formula storage temperatures per safety standards
• Conducting routine safety checks (including fire extinguisher inspections)
• Managing inventory of supplies and equipment
• Maintaining clean and dirty equipment areas per health protocols
• Assisting customers, vendors, and surveyors during visits

Position Qualifications

• 2+ years of healthcare administrative, order processing, or insurance experience
• Home health, DME, or enteral experience preferred
• Insurance authorization knowledge a plus
• High school diploma or GED required

Equal Employment Opportunity and Affirmative Action: Aveanna provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Aveanna complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.