Medical Office & Scheduling Coordinator

Bozeman Health; Bozeman (MT); On-site; USD 32,000 - 42,000; Full time

Job summary

Bozeman Health is seeking an Office Coordinator I to support the assigned department(s) with clerical and administrative tasks, including patient appointing, registration, and telephone triage. The role requires a courteous receptionist presence, strong communication, and the ability to handle multiple tasks in a fast-paced environment.

Essential duties include answering phones, routing inquiries, greeting patients, filing, typing, and operating standard office equipment.

Qualifications

• Demonstrates sound judgement, patience, and maintains a professional demeanor.
• Ability to work in a busy and stressful environment and manage multiple tasks during designated work shifts.
• Strong interpersonal, verbal and written communication skills.
• Ability to work varied shifts.
• Computer applications, MS Office, EMR, internet applications and standard office equipment.
• Detail oriented, organizational skills and the ability to prioritize.
• Strong interpersonal and teamwork skills.

Responsibilities

• Primarily serve as the receptionist for the office, greeting patients, visitors, or staff.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Patient Appointing
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Prints letters, memos, forms, and reports according to written or verbal instructions.
• May sort incoming mail and delivers to appropriate department or individual; processes outgoing mail.
• Performs clerical duties including typing, filing, and completion of simple forms.
• Operates office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment.
• May take on team lead roles to assist with office activities and functions to maintain efficiency and compliance with company policies.
• Performs other related duties as assigned.

Skills

Interpersonal skills

Multitasking

MS Office

EMR systems

Professional demeanor

Clerical tasks

Education

High School Diploma or Equivalent

Job description

Bozeman Health is seeking an Office Coordinator I to support the assigned department(s) with clerical and administrative tasks, including patient appointing, registration, and telephone triage. The role requires a courteous receptionist presence, strong communication, and the ability to handle multiple tasks in a fast-paced environment.

Essential duties include answering phones, routing inquiries, greeting patients, filing, typing, and operating standard office equipment.