Medical Office Operations Coordinator

MINIMALLY INVASIVE VASCULAR INC; Saint Augustine (FL); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Training & development

Job summary

Minimally Invasive Vascular in St. Augustine, FL seeks an Assistant Medical Office Manager to support front desk operations and patient care coordination. The role combines administrative duties, HR support, and accounts payable tasks, with occasional coverage at the Jacksonville office.

Ideal candidates bring medical office experience, strong organizational skills, and the ability to manage multiple tasks while providing excellent patient service.

Qualifications

• Minimum 2 years in a medical front desk/office role.
• Experience with insurance verifications, authorizations, and referrals preferred.
• Leadership or supervisory experience is a plus.
• Experience with HR tasks, timekeeping, or accounts payable is a plus.
• Strong communication and organizational skills.

Responsibilities

• Greet and assist patients at front desk with professionalism and empathy.
• Schedule appointments for consultations, ultrasounds, and procedures.
• Coordinate transportation when needed and manage provider calendars.
• Collect demographics, insurance data, and required forms.
• Prepare charts and obtain records, imaging, and labs.
• Maintain EMR documentation and scan outside records.
• Coordinate care with referring offices and other facilities.
• Assist Practice Administrator with daily operations and reports.
• Support HR tasks: postings, onboarding, and training checklists.
• Handle accounts payable tasks and vendor invoices.

Skills

Medical office experience

Insurance verification

Referral coordination

EMR proficiency

Time management

Staff coordination

Customer service

Office software

Tools

NextGen Office

Microsoft Office

Job description

Minimally Invasive Vascular in St. Augustine, FL seeks an Assistant Medical Office Manager to support front desk operations and patient care coordination. The role combines administrative duties, HR support, and accounts payable tasks, with occasional coverage at the Jacksonville office.

Ideal candidates bring medical office experience, strong organizational skills, and the ability to manage multiple tasks while providing excellent patient service.