Medical Office Assistant, Seattle, Wa

Mindful Support Services; Seattle (WA); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

75% health, dental, and vision

15 PTO days in first year

6 paid holidays per year

401k with employer matching

Life Insurance

Professional development opportunities

Job summary

Mindful Support Services seeks a Medical Office Administrator (Nurse Practitioner Liaison) to serve as first-tier support for prescriber-level provider members in our Seattle headquarters. The role emphasizes exceptional customer service and timely responses to providers, pharmacies, and clients.

Based in the 100% in-office Northgate location, this position includes scheduling expertise, HIPAA compliance, and ongoing collaboration with NP/MD teams to support growth and service excellence in

Responsibilities

• Provide excellent customer service over the phone, in person, and via email to clients and providers.
• Train to be an expert in NP/MD practice including coding, schedule management, prescribing and lab platforms.
• Process a high volume of inbound and outbound records requests to support coordination of care.
• Build genuine relationships based on trust, ensuring a personalized and meaningful experience.
• Maintain HIPAA guidelines and ensure PHI is secure.

Job description

Job Type: Full-time; 100% in-office at our Northgate (Seattle) headquarters
(Sun-Thur or Mon-Fri schedule)

Salary: $23.00 per hour

About the Company

Mindful Support Services is a company dedicated to empowering therapists, psychologists and nurse practitioners to dive into private practice, without doing all of the leg work that comes with it. We provide high-quality billing, marketing, and administrative services to independent mental health care providers across the Pacific Northwest. Since opening in 2011, we have added over 2,000 providers throughout our 17 locations and we are continuing to grow!

We are an equal opportunity employer with a progressive workplace based on teamwork, integrity, and customer service. We are committed to cultivating the long-term professional potential of our team. We encourage qualified applicants from all industries to apply, especially front desk, receptionist, hospitality, and retail.

About the Role

The Medical Office Administrator, internally called "Nurse Practitioner Liaison" serves as first-tier support for prescriber-level provider members, providing a high level of customer service and follow-through for the unique needs of the prescriber practice. They will build and maintain a working partnership with each provider in their cohort, and respond timely to requests from providers, pharmacies and clients. They will become an expert on all relevant aspects of the prescribers’ unique practice and will be a supportive driver for the growth of the company through effective scheduling practices.

Work Environment

This position is worked in-office. We are expanding our team to include professionals at our Mindful Therapy Group office locations in Arizona, Colorado, Nevada, and Oregon, in addition to our headquarters in Seattle, WA. Team members in these locations will collaborate with Nurse Practitioners and MDs providing in-person services.We always aim to provide a higher level of service and use the time in-office to build strong relationships.

Key Responsibilities:

• Bring a positive and inviting experience to the team and our providers!
• Provide excellent customer service over the phone, in person, and via email to clients and providers.
• We'll train you to be an expert in all aspects of the NP/MD practice including coding, schedule management (including in-person visit requirements), prescribing and lab technology platforms, and more.
• Process a high volume of inbound and outbound records requests to support with coordination of care.
• Build genuine relationships based on trust, ensuring a personalized and meaningful experience.
• Maintain HIPAA guidelines and ensure PHI is always secure.

• Support with troubleshooting challenges for providers and clients.

We provide our full-time employees with:

• 75% coverage of health, dental, and vision insurance
• 15 PTO days accrued in the first employment year, annual increases each anniversary
• 6 paid holidays per year
• 401k with employer matching
• Life Insurance

• Professional development training and opportunities for advancement

We are an equal opportunity employer with a progressive workplace based on teamwork, integrity, and customer service. We are committed to cultivating the long-term professional potential of our team. Applicants from all fields are encouraged to apply. Background check required. Come join a strong team making an impact in the service world of mental health!

It is a conflict of interest for an employee of Mindful Support Services to be a current client of Mindful Therapy Group. We request that individuals who are receiving clinical services at Mindful Therapy Group wait until their care is discontinued before beginning employment.

Job Type: Full-time; 100% in-office at our Northgate (Seattle) headquarters
(Sun-Thur or Mon-Fri schedule)
Salary:$23.00 per hour