Medical Office Assistant Long Beach, CA

nova kind Health; Long Beach, Northern (CA, KY); Hybrid; USD 45,000 - 50,000; Full time

Job summary

Novakind Health in Long Beach, CA is seeking a compassionate Medical Office Assistant to support both front-office and back-office operations in our primary care clinic, delivering a patient-first experience.

You will greet patients, verify insurance, manage check-ins/outs, schedule appointments in the EHR, triage calls, maintain HIPAA compliance, and assist clinicians with follow-up care and administrative tasks.

Qualifications

• High school diploma or equivalent required; medical-assistant program or certificate preferred.
• Medical Assistant certification (CMA, RMA, or equivalent) preferred.
• Experience in a medical office, preferably primary care or patient-facing.
• Proficiency with EHR systems, scheduling tools, and standard office software.

Responsibilities

• Greet patients and manage check-ins/outs, verify insurance and demographics, and process payments.
• Schedule and coordinate appointments using the EHR system.
• Answer calls, triage, and respond to patient inquiries.
• Maintain confidentiality and HIPAA compliance.
• Back-office duties: manage supply inventory and assist with follow-up care coordination.

Skills

Patient service

HIPAA compliance

EHR systems

Multitasking

Communication

Education

High school diploma or equivalent

Medical assistant program or certificate preferred

Tools

Scheduling tools

Office software

Job description

novakind Health is seeking a compassionate, detail-oriented Medical Office Assistant to support both front-office and back-office operations in our primary care clinic. Your role will be central to delivering an exceptional patient-first experience — from greeting patients and managing administrative tasks to assisting clinical staff and contributing to seamless patient care.

Essential Functions and Responsibilities of the Job

Welcome patients with warmth and professionalism, ensuring a positive first impression of our clinic.

Manage patient check-ins and check-outs: verify insurance and information, perform prior authorizations, gather updated demographics, and process payments.

Schedule, confirm, and coordinate patient appointments using our EHR system.

Answer incoming calls and messages, triage appropriately, and ensure timely responses to patient inquiries.

Maintain strict confidentiality and HIPAA compliance for all patient interactions and data.

Assist patients with onboarding and check-in in forms.

Back Office Support

Maintain clinical inventory: monitor supply levels, place orders, and track usage to support efficient operations.

Support follow-up care coordination: send care reminders, schedule follow-ups, and assist with patient education.

Additional cross-training and development opportunities available.

Experience

Previous experience in a medical office setting strongly preferred, especially in primary-care or patient-facing roles.

Excellent interpersonal and customer-service skills; the ability to build rapport with patients and deliver a patient-centric experience.

Proficiency with electronic health-record (EHR) systems, scheduling tools, and standard office software.

Strong organizational skills, attention to detail, ability to multitask, prioritize, and stay composed in a fast-paced environment.

Commitment to the values of direct-primary-care: service-oriented, proactive, relationship-based.

Education

Skills and Qualifications

Education: High school diploma or equivalent required; graduation from a medical-assistant program or certificate preferred.

Certification: Medical Assistant certification (CMA, RMA, or equivalent) preferred.

Combination of front-office administration and back-office clinical support duties.

Collaborative, team-oriented culture where each employee contributes to patient care and practice success.

Located in Long Beach, CA — serving a diverse patient population and working within a model that emphasizes access, value, and longevity of care.

Compensation

Annual equivalent for full-time (40 hrs/week) would be roughly $45,000 to $50,000, depending on experience and responsibilities.

Final salary will depend on experience, certification status, scope of responsibilities in the clinic.

Equal Opportunity Employer (EOE) Novakind Health provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training in accordance with the California Fair Employment and Housing Act (FEHA).

Employment Contingencies Any offer of employment is strictly contingent upon the successful completion of a comprehensive background check, professional reference checks, and full verification of required clinical credentials, licenses, and insurability.