Medical Front Office Assistant — Scheduling & Guest Welcome

Panoramic Health; Sun City (AZ); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Panoramic Health in Sun City, AZ is seeking a Medical Assistants - Front Office Support to perform a variety of administrative tasks, including answering phones, scheduling appointments, filing, and basic bookkeeping. You will be the welcoming face of the clinic and ensure a smooth front desk operation.

The ideal candidate has a high school diploma or GED, 2-3 years in a similar role, and experience with MS Word, Excel, and Outlook, plus excellent communication and professional appearance.

Qualifications

• High school diploma or GED.
• 2-3 years of experience in a similar role.
• Formal qualification in office administration, secretarial work, or related training.
• Exceptional ability to create a welcoming environment.
• Experience in answering and screening calls, as well as scheduling appointments.
• Ability to observe business etiquette and maintain a professional appearance.
• Experience with Word processing, spreadsheets, and emails (Word, Excel, Outlook).
• Knowledge of printers, copiers, scanners, and fax machines.
• Excellent interpersonal and communication skills.

Responsibilities

• Reporting to management and performing administrative duties.
• Answering telephone calls, screening and forwarding calls.
• Scheduling and confirming appointments, meetings, and events.
• Welcoming and assisting visitors in a friendly and professional manner.
• Handling basic inquiries and sorting mail.
• Copying, scanning, and filing documents.
• Monitoring office supplies and ordering replacements.
• Keeping the reception area tidy and observing professional etiquette.
• Perform other duties and responsibilities as required, assigned, or requested.

Skills

Interpersonal skills

Communication skills

Customer service

Office etiquette

Scheduling

Microsoft Word

Microsoft Excel

Microsoft Outlook

Office equipment knowledge

Education

High school diploma or GED

Office administration training

Secretarial training

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Printers / Copiers / Scanners

Job description

Panoramic Health in Sun City, AZ is seeking a Medical Assistants - Front Office Support to perform a variety of administrative tasks, including answering phones, scheduling appointments, filing, and basic bookkeeping. You will be the welcoming face of the clinic and ensure a smooth front desk operation.

The ideal candidate has a high school diploma or GED, 2-3 years in a similar role, and experience with MS Word, Excel, and Outlook, plus excellent communication and professional appearance.