Medical Office Administrative Assistant

Shore Staffing, Inc; Thurmont (MD); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health Insurance – Shore Staffing, 50%

Dental Insurance

Vision Insurance

Life Insurance

401(k) Retirement Plan with company 3.

Job summary

Shore Staffing, Inc. in Maryland seeks a Medical Office Administrative Assistant for a full-time contract role supporting youth healthcare services in Hagerstown and Sabillasville.

Pay is $25.00 per hour, with a Monday–Friday schedule and in-person work at both locations. The ideal candidate will have at least 2 years of medical office experience, EMR/EHR proficiency, strong communication and organizational skills, and the ability to handle confidential records while coordinating appointments

Qualifications

• Minimum of 2 years of medical office administration experience.
• Experience working with EMR/EHR systems.
• Proficiency in Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle confidential medical information professionally.
• Reliable transportation and ability to work at both locations.

Responsibilities

• Provide administrative support for daily medical and behavioral health clinic operations.
• Coordinate medical appointments, clinic schedules, and administrative activities.
• Maintain and process confidential patient records and documentation.
• Schedule patient appointments, referrals, and follow-ups.
• Coordinate communication with providers, case managers, patients, families, and staff.
• Answer calls and deliver professional customer service.
• Process medical documents, invoices, and related paperwork.
• Maintain electronic records and reporting.
• Monitor supplies and coordinate orders.
• Prepare examination rooms and support clinics.
• Compile monthly reports and meeting minutes.
• Ensure patient confidentiality and standard procedures.

Skills

2+ years medical office experience

EMR/EHR proficiency

Microsoft Office (Word, Excel, Outlook

Excellent written & verbal comms

Strong organizational skills

Confidential records handling

Travel between Hagerstown & Sabillasvі

Education

Tools

EMR/EHR systems

Microsoft Office

Job description

Medical Office Administrative Assistant – $25/HR

Shore Staffing, Inc. | Hagerstown & Sabillasville, MD

Pay: $25.00 per hour
Job Type: Full-Time Contract
Schedule: Monday–Friday | No Weekends or Holidays
Work Location: In-Person | Hagerstown and Sabillasville, MD

Shore Staffing, Inc. is actively seeking an experienced Medical Office Administrative Assistant for a full-time contract opportunity supporting youth healthcare services in Hagerstown and Sabillasville, Maryland.

We are looking for a highly organized, dependable, and detail-oriented professional with a strong background in medical office administration. The ideal candidate will possess excellent communication skills, experience managing confidential medical records, and the ability to efficiently support daily healthcare clinic operations.

This position offers a competitive hourly rate of $25.00 per hour, a consistent Monday–Friday schedule, and no weekends or holidays.

The selected candidate will provide administrative support across two healthcare locations and must be able to travel between Hagerstown and Sabillasville as scheduled.

Position Responsibilities

• Provide comprehensive administrative support for daily medical and behavioral health clinic operations.

• Assist nursing leadership with coordinating medical appointments, clinic schedules, and administrative activities.

• Maintain, organize, scan, and process confidential patient medical records and documentation.

• Schedule patient appointments, specialty referrals, and follow-up services.

• Coordinate communication with healthcare providers, case managers, patients, families, and facility staff.

• Answer and manage incoming telephone calls while providing professional customer service.

• Process medical documentation, invoices, pharmacy orders, and related administrative paperwork.

• Maintain accurate electronic records, reports, and clinic documentation.

• Monitor medical office supplies, track inventory, and coordinate supply orders.

• Assist with preparing examination rooms and supporting scheduled healthcare clinics.

• Compile monthly reports, maintain staffing documentation, and assist with meeting minutes.

• Ensure compliance with patient confidentiality requirements and established administrative procedures.

Qualifications

Required:

• Minimum of 2 years of experience in medical office administration or a related clinical administrative setting.

• Experience working with electronic medical records (EMR/EHR) systems.

• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to manage multiple priorities.

• Demonstrated ability to handle confidential medical information professionally.

• Strong attention to detail, dependability, and ability to work independently.

• Reliable transportation and ability to work at both Hagerstown and Sabillasville locations.

Weekly Work Schedule

Monday – Sabillasville

• 8:00 AM – 4:30 PM

Tuesday – Hagerstown & Sabillasville

• 8:00 AM – 12:00 PM | Hagerstown

• 12:30 PM – 4:30 PM | Sabillasville

Wednesday – Hagerstown & Sabillasville

• 8:00 AM – 12:00 PM | Hagerstown

• 12:30 PM – 4:30 PM | Sabillasville

Thursday – Sabillasville

• 8:00 AM – 4:30 PM

Friday – Hagerstown

• 7:00 AM – 4:30 PM

No weekends or holidays required.

Benefits

Shore Staffing, Inc. offers eligible employees access to:

• Health Insurance – Shore Staffing covers 50% of the premium

• Dental Insurance

• Vision Insurance

• Life Insurance

• 401(k) Retirement Plan with up to a 3.5% company match

If you are an experienced Medical Office Administrative Assistant looking for a rewarding opportunity with competitive compensation and consistent weekday hours, we encourage you to apply!

We look forward to hearing from you!