Medical Education Programs Coordinator (Staff Wage)

Commonwealth of VA Careers; Charlottesville (VA); On-site; USD 21,000 - 34,000; Part time

Job summary

University of Virginia's Department of Medicine seeks a part-time Medical Education Programs Coordinator focused on the residency program. The MEPC will assist in planning, preparation, and implementation of educational activities, manage calendars, and ensure accreditation compliance.

The role includes recruitment support, trainee tracking, curriculum coordination, and cross-team collaboration within UVA's Graduate Medical Education Office.

Qualifications

• High school diploma or GED.
• 3+ years of relevant professional experience.
• Licensure: None.

Responsibilities

• Assume responsibility for the daily administrative operations and coordination of the Department of Medicine’s residency and fellowship programs.
• Respond to requests for assistance from program directors, residents, fellows, medical students, administration, Graduate Medical Education Office, or outside agencies.
• Ensure annual goals and objectives are tracked and achieved, including scheduling deadlines, duty hours, curriculum review, and rotations/evaluations in New Innovations.
• Develop and facilitate orientation, workshops, and graduate medical education activities; schedule space and organize materials.
• Assist in pre-screening, interviewing, ranking, and selection of program trainees; mentor trainees and track progress.
• Prepare and distribute instructional materials and course information.
• Ensure operations comply with ACGME, UVA Health System GME Office, CME, and LCME.
• Submit updates to professional organization databases.
• Collaborate as part of the DOM education team and provide cross-coverage.
• Participate in residency and fellowship projects and events (recruitment, orientation, Grand Rounds, etc.).
• Establish relationships with UME, residency and fellowship coordinators at UVA and other institutions.
• Other duties as assigned.

Skills

Administrative support

Scheduling

Communication

Education coordination

Education

High school diploma

Bachelor’s degree

Tools

New Innovations

Job description

The Department of Medicine seeks a part-time Medical Education Programs Coordinator with a focus on its residency program. Medical Education Programs Coordinators (MEPCs) participate in the planning, preparation, and implementation of programs, daily operations, and educational activities for training programs, and as a result, they operate with additional authority, independence, or level of complexity. Beyond basic administrative duties, MEPCs develop materials, coordinate calendars, interact with educational program participants, and ensure compliance with relevant national organizations to maintain high standards of programs. They work independently but receive assignments and direction from supervisors and Program Directors. MEPCs are responsible for recruitment, record maintenance, communications, adherence to accreditation requirements, and curriculum support.

Duties can include:

• Assume responsibility for the daily administrative operations and coordination of the Department of Medicine’s (DOM) residency and fellowship programs.
• Respond to requests for assistance and information from program directors, residents, fellows, medical students, administration, Graduate Medical Education Office, or outside agencies.
• Ensure that all annual goals and objectives are tracked and achieved, including meeting scheduling deadlines, monitoring and logging duty hours, coordinating curriculum review, with development of and assigning schedules, rotations, and evaluations in New Innovations.
• Develop and facilitate orientation, workshops, and graduate medical education activities. Schedule space and organize necessary materials for these events and resources.
• Assist in the pre-screening, interviewing, ranking, and selection of program trainees. Mentor program trainees, track and communicate progress.
• Prepare and distribute instructional materials and course information.
• Ensure the operations of the medical education programs comply with the Accreditation Council for Graduate Medical Education (ACGME), policies and procedures as outlined by UVA Health System’s Graduate Medical Education Office and the UVA Continuing Medical Education (CME), and the Liaison Committee on Medical Education (LCME).
• Submit updates to professional organization databases.
• Function as an integral player on the DOM education team, to include providing cross-coverage and support as needed.
• Participate in and contribute to residency and fellowship special projects and events, such as recruitment and orientation, year-end graduation receptions and dinners, Grand Rounds, retreats, Scholars/Research Day, Department committees/task forces, and in-service training exams as needed to represent the needs and perspective of the residency and fellowship programs.
• Establish and maintain relationships with the UME, residency and fellowship coordinator counterparts in other UVA departments and those from other institutions.
• In addition to the above job responsibilities, other duties may be assigned.

This is a wage position which is not eligible for leave or other benefits and is limited to 1500 hours of work in a year. For more information, refer to the Wage Employment link: http://uvapolicy.virginia.edu/policy/HRM-029.

MINIMUM REQUIREMENTS

Education: High school diploma/GED

Experience: 3+ years of relevant professional experience required.

Licensure: None.

Preferred Qualifications

• Education: Bachelor’s degree
• Experience: Previous experience with graduate medical education

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University will perform background checks on all new hires prior to employment.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.