Administrative Office Coord

UVA Health; Virginia (MN); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Comprehensive Benefits Package

Paid Time Off

Retirement Savings

Paid Time Off

Disability Insurance

Retirement Savings

Health Savings Accounts

Flexible Spending Accounts

Education support

Generous PTO

Job summary

A healthcare institution in Virginia is looking for an Administrative Office Coordinator to support the Graduate Medical Education office. The role includes managing office workflows, preparing documents, maintaining records, and coordinating activities for residency and fellowship programs. The ideal candidate should have a high school education and at least 3 years of relevant experience. The position offers a comprehensive benefits package including medical, dental, and wellness programs.

Qualifications

• 3+ years relevant experience required.
• Extensive use of desktop computers involved.
• Must manage records and communication effectively.

Responsibilities

• Assist program leadership, trainees, faculty, and institutional partners.
• Prepare documents and reports for GME office.
• Coordinate onboarding activities and support credentialing.
• Support compliance requirements and respond to inquiries from stakeholders.

Skills

Office and workflow management

Scheduling

Data management

Communication

Education

High School Graduate or equivalent

Job description

Overview

Join to apply for the Administrative Office Coord role at UVA Health.

This job family supports the daily operations of the Graduate Medical Education (GME) office, coordinating a broad range of administrative and programmatic functions that keep residency and fellowship programs running smoothly. Staff in these roles assist program leadership, trainees, faculty, and institutional partners by managing office workflows, scheduling, meetings, events, and communications across multiple departments and hospital units.

Key responsibilities include preparing documents and reports, maintaining trainee and program records, supporting compliance requirements, coordinating onboarding activities, and assisting with the credentialing of residents and fellows into the organization. GME administrative staff ensure accurate data management, timely completion of requirements, and effective communication, contributing directly to accreditation needs and the overall success of the GME enterprise.

This job family supports the coordination, integration, and administration of a wide range of operational functions within the Graduate Medical Education (GME) office. Positions in this group are responsible for managing the day-to-day administrative and programmatic activities that ensure smooth operations across GME programs and affiliated departments.

GME administrative staff play a key role in supporting residency and fellowship training by assisting program leadership, trainees, faculty, and institutional stakeholders. Responsibilities typically include office and workflow management, scheduling, and coordination of activities.

Core functions may include preparing documents and communications of varying complexity, managing trainee and program data, monitoring required compliance and documentation, maintaining organized records, preparing reports, coordinating meetings and events, and responding to inquiries from trainees, program directors, faculty, and internal partners. These roles also support the credentialing and onboarding of residents and fellows into the organization, ensuring required documentation, access, and system activations are completed accurately and on time.

GME administrative staff contribute directly to the successful execution of institutional accreditation requirements and help advance the strategic goals of the GME enterprise.

Minimum Requirements

• Education: High School Graduate or equivalent required.
• Experience: 3+ years relevant experience required.
• Licensure: None required.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Benefits

• Comprehensive Benefits Package: Medical, Dental, and Vision Insurance
• Paid Time Off, Long-term and Short-term Disability, Retirement Savings
• Health Saving Plans, and Flexible Spending Accounts
• Certification and education support
• Generous Paid Time Off

UVA Health is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. UVA Health is committed to non-discrimination and equal opportunity employment.