Medical Education Programs Coordinator, Cardiology

University of Virginia; Charlottesville (VA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

The University of Virginia is looking for a Medical Education Programs Coordinator in Charlottesville, VA. This role focuses on coordinating residency and fellowship programs, ensuring compliance with accreditation standards, and developing educational activities. Candidates should have 3+ years of relevant experience and a high school diploma or GED, with a preference for a Bachelor’s degree.

The position includes administrative responsibilities and occasional travel, with eligibility for a hybrid work schedule.

Qualifications

• 3+ years of relevant professional experience in medical education or administration.
• Experience with graduate medical education is preferred.

Responsibilities

• Coordinate daily operations of residency/fellowship programs.
• Develop and facilitate workshops and events for medical education.
• Ensure compliance with accreditation standards.

Skills

Administrative operations

Communication

Budget management

Education

High school diploma or GED

Bachelor’s degree

Job description

The Department of Medicine seeks a Medical Education Programs Coordinator with a focus on Cardiology programs. Medical Education Programs Coordinators (MEPCs) participate in the planning, preparation, and implementation of programs, daily operations, and educational activities for small to medium sized programs, and as a result, they operate with additional authority, independence, or level of complexity. Beyond basic administrative duties, MEPCs develop materials, coordinate calendars, engage in accounting processes, interact with educational program participants, and ensure compliance with relevant national organizations to maintain high standards of programs. They perform work independently but receive assignments and direction from supervisors and Program Directors. MEPCs are responsible for recruitment, record maintenance, communications, adherence to accreditation requirements, and curriculum support.

Responsibilities

• Assume responsibility for the daily administrative operations and coordination of the Department of Medicine’s (DOM) residency/fellowship programs.
• Respond to requests for assistance and information from program directors, residents and fellows, administration, Graduate Medical Education Office, or outside agencies.
• Ensure that all annual goals and objectives are tracked and achieved, including meeting scheduling deadlines, monitoring and logging duty hours, coordinating curriculum review, with development of and assigning schedules, rotations, and evaluations in New Innovations.
• Develop and facilitate orientation, workshops, and graduate medical education activities. Schedule space and organize necessary materials for these events and resources. Help promote events.
• Assist in the pre‑screening, interviewing, ranking, and selection of program trainees. Mentor program trainees, tracking, and communicating progress.
• Prepare and distribute instructional materials and course information.
• Ensure the operations of the medical education programs comply with the Accreditation Council for Graduate Medical Education (ACGME), policies and procedures as outlined by UVA Health System’s Graduate Medical Education Office and Continuing Medical Education (CME).
• Submit updates to professional organization databases.
• Create and reconcile program budgets, prioritizing activities and expenditures based on statistical analysis.
• Function as an integral player on the DOM education team, to include providing cross‑coverage and mentoring as needed.
• Participate in and contribute to residency and fellowship special projects and events, such as recruitment and orientation, year‑end graduation receptions and dinners, Grand Rounds, retreats, Scholars/Research Day, Department committees/task forces, and in‑service training exams as needed to represent the needs and perspective of the Residency and Fellowship programs.
• Establish and maintain relationships with the residency and fellowship coordinator counterparts in other UVA departments and those from other institutions.
• Represent the Department at regional, state, and national meetings.

Minimum Qualifications

• High school diploma or GED.
• 3+ years of relevant professional experience.

Preferred Qualifications

• Bachelor’s degree.
• Previous experience with graduate medical education.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Salary and Benefits

Salary will be commensurate with education and experience. This is a non‑exempt‑level, benefited position. The position is based in Charlottesville, VA, and is eligible for a hybrid schedule in accordance with UVA’s remote work guidelines.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non‑discrimination and equal opportunity employment.