Medical Education Program Coordinator

MedStar Health; Washington (District of Columbia); On-site; USD 60,000 - 102,000; Full time

Job summary

MedStar Washington Hospital Center, part of MedStar Health, is seeking a Medical Education Program Coordinator to assist in coordinating residency programs within the department of medicine.

The role covers recruitment, onboarding, data management, and collaboration with GME and external partners, while ensuring compliance and supporting residents in their career development.

Qualifications

• Bachelor's degree in Business or allied health field required.
• 3+ years of progressively more responsible, job-related experience.
• Experience coordinating residency/fellowship recruitment and onboarding preferred.

Responsibilities

• Manages residency and fellowship recruitment and onboarding activities.
• Oversees program administration with adherence to ACGME, RRC, ABIM, GMEC and institutional requirements.
• Maintains trainee data and reporting systems (ERAS, New Innovations, GMETrack, WebADS).
• Coordinates with GME and external partners for rotations, affiliations and referrals.
• Provides operational and financial oversight including budget and vendor payments.
• Assists department leadership and supports resident career placement and development.

Skills

Recruitment coordination

Onboarding processes

Data analysis

Education

Bachelor's degree in Business or allied health

Tools

ERAS

NRMP

New Innovations

GMETrack

WebADS

Job description

About the Job

Summary of Position:

MedStar Washington Hospital Center is seeking a Medical Education Program Coordinator. This role is Responsible for assisting in the coordination of the traditional and primary care residency programs in the department of medicine.

Primary Duties and Responsibilities:

• Manages all residency and fellowship recruitment and onboarding activities, including ERAS application review and filtering, interview coordination, NRMP processes, applicant communications, and verification of training, references, and employment.

• Oversees residency and fellowship program administration and compliance, ensuring adherence to ACGME, RRC, ABIM, GMEC, and institutional requirements; monitors duty hours, staffing levels, accreditation readiness, contracts, and prepares for site visits and evaluations.

• Maintains and analyzes trainee data and reporting systems, including ERAS, New Innovations, GMETrack, WebADS, alumni tracking, surveys, statistical reports, database integrity, backups, and faculty/staff training on systems use.

• Coordinates with Graduate Medical Education and external partners, including rotation verification for Medicare reimbursement, affiliation and program agreements, research referrals, and dissemination of program information.

• Provides operational and financial oversight, including preparation and monitoring of the house staff budget, processing vendor payments, managing departmental inventory (e.g., pagers), and supporting examinations, retreats, events, and departmental activities.

• Acts on behalf of department leadership, supervising support staff, serving on GME and recruitment committees, assisting with special projects, and supporting residents and fellows with career placement and professional development.

Minimal Qualifications:

• Bachelor's degree in Business or an allied health field.
• 3+ years of progressively more responsible job-related experience.

This position has a hiring range of

USD $59,820.00 - USD $101,836.00 /Yr.