Medical Education Programs Coordinator & Scheduler

Baystate Noble Hospital; Springfield (MA); Sur place; USD 42 000 - 60 000; Plein temps

Résumé du poste

Baystate Noble Hospital is seeking an Administrative Coordinator to manage third-year medical student rotations, schedule clinical activities, and administer educational content via Canvas. The role also supports Adult and Child Outpatient Behavioral Health Programs, ensuring smooth operations and timely communication across multiple stakeholders.

As a primary administrative liaison, you will coordinate with Program Directors, faculty, students, and department leadership, handling calendars,

Responsabilités

• 1) Charged with the management and scheduling of meetings and calendars for the department leaders including all Directors/Chiefs of Divisions and managers where applicable. Coordination and preparation of meeting materials including follow-up and confirmation of meeting details and agendas.
• 2) Responsible for the timely tracking, collecting and preparation of highly confidential information appropriately and professionally. Projects include but are not limited to tracking and meeting preparation, survey distribution, collection and reporting of data where applicable, using complex formulas, macros and calculations in Excel, and compliance tracking/reporting initiatives, while identifying/reporting gaps in process. Offering solutions to identified problems and synthesizing processes.
• 3) Interacts frequently with a wide variety of personnel including executives, medical staff and/or outsiders in a highly professional and efficient manner to obtain or relay information, arrange meeting, gather data, etc. Receives and screens visitors and telephone calls and responds to general inquiries or routes to appropriate personnel.
• 4) Executes the coordination and scheduling of rotations with the department where applicable. Acts as the liaison between educational program directors and the department. Additionally participates and coordinates orientations for allied health students completing clinical rotations where applicable.
• 5) Synthesizes, maintains, and revises record-keeping and filing systems, and classifies, sorts and files correspondence, articles, records and other documents.
• 6) Assists in monitoring department budgets and accounts and reports variances as appropriate. Accepts receipts and invoices fo

Description du poste

Baystate Noble Hospital is seeking an Administrative Coordinator to manage third-year medical student rotations, schedule clinical activities, and administer educational content via Canvas. The role also supports Adult and Child Outpatient Behavioral Health Programs, ensuring smooth operations and timely communication across multiple stakeholders.

As a primary administrative liaison, you will coordinate with Program Directors, faculty, students, and department leadership, handling calendars,