Clinical Rotations & Administrative Coordinator

Baystate Health; Springfield (MA); On-site; USD 30,000 - 41,000; Full time

Job summary

Baystate Health is seeking an Administrative Coordinator to support the department with coordinating third-year medical student rotations, scheduling, and curriculum calendars. The role also administers educational content, manages attendance, and serves as the primary liaison among program directors, faculty, students, and leadership.

The position provides administrative support for outpatient behavioral health programs, ensuring continuity of operations, timely communication, and accurate

Qualifications

• GED or HiSET required.
• Minimum 3 years in office assistance and administration.
• Excellent organizational, interpersonal, and customer service skills.
• Proficient with Microsoft Office applications and data handling.

Responsibilities

• Manage and schedule meetings and calendars for department leaders and managers.
• Prepare materials and agendas; track confidential information and assist with data collection and reporting.
• Coordinate educational rotations and act as liaison between program directors and the department.
• Maintain records, filing systems, and prepare complex reports for leadership.
• Monitor budgets, invoices, inventory, and departmental communications.
• Produce departmental newsletters and support leadership communications.
• Provide executive administrative support and coordinate onboarding where applicable.

Skills

Secretarial skills

Organizational skills

Project management

Customer service

Written and verbal communication

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Education

GED or HiSET

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Baystate Health is seeking an Administrative Coordinator to support the department with coordinating third-year medical student rotations, scheduling, and curriculum calendars. The role also administers educational content, manages attendance, and serves as the primary liaison among program directors, faculty, students, and leadership.

The position provides administrative support for outpatient behavioral health programs, ensuring continuity of operations, timely communication, and accurate