Medical Education Program Coordinator

MedStar Health’s Washington Hospital Center; Washington (District of Columbia); On-site; USD 60,000 - 102,000; Full time

Job summary

MedStar Washington Hospital Center is seeking a Medical Education Program Coordinator to assist in coordinating traditional and primary care residency programs in the Department of Medicine. The role encompasses recruitment, onboarding, program administration, data reporting, external partnerships, and budget oversight to support residents and fellows’ career development.

Applicants should have a Bachelor's degree in Business or allied health and at least 3 years of relevant experience, with

Qualifications

• Bachelor's degree in Business or allied health field.
• 3+ years of progressive job-related experience.

Responsibilities

• Manages residency and fellowship recruitment and onboarding activities, including ERAS and NRMP processes.
• Oversees residency and fellowship program administration and compliance with ACGME, RRC, ABIM, GMEC, and institutional requirements.
• Maintains and analyzes trainee data and reporting systems (ERAS, New Innovations, GMETrack, WebADS).
• Coordinates with Graduate Medical Education and external partners (rotation verification for Medicare reimbursement, affiliation agreements).
• Provides operational and financial oversight including budget preparation and department events.

Education

Bachelor's degree in Business or allied health field

Job description

About the Job

Summary of Position:

MedStar Washington Hospital Center is seeking a Medical Education Program Coordinator. This role is Responsible for assisting in the coordination of the traditional and primary care residency programs in the department of medicine.

Primary Duties and Responsibilities:

• Manages all residency and fellowship recruitment and onboarding activities, including ERAS application review and filtering, interview coordination, NRMP processes, applicant communications, and verification of training, references, and employment.

• Oversees residency and fellowship program administration and compliance, ensuring adherence to ACGME, RRC, ABIM, GMEC, and institutional requirements; monitors duty hours, staffing levels, accreditation readiness, contracts, and prepares for site visits and evaluations.

• Maintains and analyzes trainee data and reporting systems, including ERAS, New Innovations, GMETrack, WebADS, alumni tracking, surveys, statistical reports, database integrity, backups, and faculty/staff training on systems use.

• Coordinates with Graduate Medical Education and external partners, including rotation verification for Medicare reimbursement, affiliation and program agreements, research referrals, and dissemination of program information.

• Provides operational and financial oversight, including preparation and monitoring of the house staff budget, processing vendor payments, managing departmental inventory (e.g., pagers), and supporting examinations, retreats, events, and departmental activities.

• Acts on behalf of department leadership, supervising support staff, serving on GME and recruitment committees, assisting with special projects, and supporting residents and fellows with career placement and professional development.

Minimal Qualifications:

• Bachelor's degree in Business or an allied health field.
• 3+ years of progressively more responsible job-related experience.

This position has a hiring range of

USD $59,820.00 - USD $101,836.00 /Yr.