Residency Program Coordinator

Detroit-Wayne-County-Health-Authority; Detroit (MI); On-site; USD 50,000 - 70,000; Full time

Job summary

Detroit-Wayne-County-Health-Authority is seeking a Residency Program Coordinator to manage the administrative functions within Graduate Medical Education across resident training in the designated specialties. You will help implement program policies and procedures and support a comprehensive GME program.

The role requires coordinating site-review activities with program leadership, supporting curriculum and scheduling, and liaising with community partners to advance resident education

Qualifications

• Associate degree required from an accredited college or university in business administration or related field preferred.
• A minimum of 2 years related experience preferred.
• Experience managing complex and multiple tasks, projects, and customers.
• Ability to strategically think, problem solve, negotiate and make decisions.
• Ability to work well with other support staff, executive staff and Board and Committee members.
• Demonstrated ability to work as a team member, as well as, independently.
• Strong computer proficiency including, but not limited to Microsoft Office, New Innovations database management, residency reporting and program software websites, such as ACGME WebAds, NRMP, and ERAS.
• The ability to develop and present presentation materials.
• Knowledge of medical terminology helpful.
• Valid driver’s licenses and reliable transportation required.

Responsibilities

• Understand and implement GME office processes.
• Supervise resident physicians in assigned specialty to ensure compliance with administrative training requirements.
• First point of contact for program trainee issues, questions, or concerns. Determine when issues need to be escalated.
• Assist with residency recruitment process in assigned specialty.
• Communicates with resident applicants, community and hospital-based partners in assigned specialty.
• Prepare for ACGME accreditation site-review scheduling, documentation, etc. for assigned specialty with respective program director and/or associate program director.
• Assist with assigned specialty curriculum and schedule development.
• Schedule educational programs and meetings for assigned specialty.
• Participate with respective program director in all activities regarding assigned specialty program.
• Provide coverage for other specialty coordinators when unavailable.
• Attend meetings to coordinate resident involvement opportunities in community events.
• Work with community teaching partners on invoicing for resident education.

Skills

Project management

Communication

Team collaboration

Problem solving

Education

Associate degree in business administration or related field

Tools

Microsoft Office

New Innovations database

ACGME WebAds

NRMP

ERAS

Job description

The primary responsibility of the Residency Program Coordinator is to manage the administrative functions within the specialties of resident training in Graduate Medical Education. This includes implementing program policies and procedures, as well as assisting with direct activities aimed at promoting and implementing a comprehensive graduate medical education program.

QUALIFICATIONS:

Associate degree required from an accredited college or university in business administration or related field preferred. A minimum of 2 years related experience preferred. Experience managing complex and multiple tasks, projects, and customers. Ability to strategically think, problem solve, negotiate and make decisions. Ability to work well with other support staff, executive staff and Board and Committee members. Demonstrated ability to work as a team member, as well as, independently. Strong computer proficiency including, but not limited to Microsoft Office, New Innovations database management, residency reporting and program software websites, such as ACGME WebAds, NRMP, and ERAS. The ability to develop and present presentation materials. Knowledge of medical terminology helpful. Valid driver’s licenses and reliable transportation required.

ESSENTIAL RESPONSIBILITIES AND DUTIES:

• Understand and implement GME office processes.
• Supervise resident physicians in assigned specialty to ensure compliance with administrative training requirements.
• First point of contact for program trainee issues, questions, or concerns. Determine when issues need to be escalated.
• Assist with residency recruitment process in assigned specialty.
• Communicates with resident applicants, community and hospital-based partners in assigned specialty.
• Prepare for ACGME accreditation site-review scheduling, documentation, etc. for assigned specialty with respective program director and/or associate program director.
• Assist with assigned specialty curriculum and schedule development.
• Schedule educational programs and meetings for assigned specialty.
• Participate with respective program director in all activities regarding assigned specialty program.
• Provide coverage for other specialty coordinators when unavailable.
• Attend meetings to coordinate resident involvement opportunities in community events.
• Work with community teaching partners on invoicing for resident education.

WORKING CONDITIONS:

• Must be able to work a flexible schedule including some evenings and weekends (as necessary).
• Able to complete duties under stress, deadlines, while attending to multiple duties simultaneously.
• Prolonged computer related exposure, as well as sitting and standing at workstations for long periods of time.