Residency Program Coordinator -Emergency Medicine

Advocate Health; High Point (NC); On-site; USD 60,000 - 90,000; Full time

Job summary

Advocate Health in High Point, NC seeks an experienced administrator to manage a Medical Center residency program. You will liaise with trainees and program activities, support the program director, and ensure adherence to ACGME rules.

The role includes coordinating PIF submissions, ERAS processes, and NRMP matching, while handling recruitment, orientation, and performance evaluations for residents.

Qualifications

• Bachelor's degree with one year experience in the field or related area, or equivalent education/experience.
• Solid oral and written communication skills.
• Superior organizational skills and ability to prioritize tasks.

Responsibilities

• Manages daily operations of the Medical Center residency program and serves as liaison for trainees and activities.
• Provides administrative support to the program director and residents; represents the director in meetings and administrative affairs.
• Ensures compliance with ACGME requirements and suggests modifications as needed.
• Coordinates completion of PIF for ACGME site reviews and maintains accreditation records.
• Oversees recruitment, orientation, and graduation processes; manages ERAS, NRMP, and San Francisco Match submissions.
• May conduct resident orientations and coordinate resident rotation schedules; maintains resident/alumni records.

Skills

Oral & written comms

Organizational skills

Prioritization & deadlines

Problem solving

Goal setting & planning

Medical terminology

Familiar with program processes

Education

Bachelor's degree + 1 year experience

Job description

EDUCATION/EXPERIENCE:

Bachelor's degree with one year experience in the field or related area; or, an equivalent combination of education and experience required.

LICENSURE, CERTIFICATION, and/or REGISTRATION:

N/A

ESSENTIAL FUNCTIONS:

• Manages daily operations of a Medical Center residency program. Assists program director by serving as a liaison for the program trainees and ongoing program activities.
• Provides administrative support to program director and residents including program policies and procedures. Represents program director in meetings and other administrative affairs as needed.
• Understands the Accreditation Council for Graduate Medical Education (ACGME) requirements for program requirements. Analyzes and suggests specific changes and modifications.
• Coordinates completion of Program Information Form (PIF) for ACGME site review and Internal Graduate Medical Education (GME) Program Review. Prepares and maintains program records for program accreditation.
• Coordinates the recruitment, orientation, and graduation processes in the residency/fellowship training program. This includes the interview process, ranking, and post-match administration. Utilizes the Electronic Resident Application Service (ERAS) process and submits rank list to National Resident Matching Program (NRMP) and/or San Francisco Match.
• May be required to conduct resident orientations, provide Medical Center process training, and oversee or coordinate resident rotation schedules.
• Develops and maintains current resident and alumni educational records.
• Conducts annual compliance training for all residents and maintains records. Administers educational and residency performance evaluations as required by ACGME.
• Coordinates various human resources activities, including resident promotions, training verifications, vacation, sick leave, and leave of absence documentation. Initiates contracts and necessary documentation to Medical Staff office for incoming and outgoing residents.
• Schedules, coordinates, and participates in educational conferences and committee meetings.
• Monitors and reconciles residency program budget.
• Serves as contact for various planning committees.

• SKILLS/QUALIFICATIONS:
• Solid oral and written communication skills
• Superior organizational skills
• Ability to prioritize work independently and meet important deadlines
• Problem-solving and decision-making skills
• Goal-setting and long-range planning
• Knowledge of medical terminology
• Familiar with a variety of programs concepts, practices, and procedures

WORK ENVIRONMENT:

Clean, comfortable office environment

PHYSICAL REQUIREMENTS:

Activity X Standing X Walking X Sitting X Bending X Reaching with arms X Finger and hand dexterity X Talking X Hearing X Seeing Lifting, carrying, pushing and or pulling: X 20 lbs. maximum X 50 lbs. maximum X 100 lbs. maximum