Medical Department Administrative Associate

NYU Langone Health; New York (NY); On-site; USD 50,000 - 61,000; Full time

Job summary

NYU Langone Health is seeking a Departmental Assistant to provide clerical and administrative support within the Grossman School of Medicine. You will manage daily office tasks, organize records, and support department staff to ensure smooth operations.

Responsibilities include data entry, answering phones, handling mail, and maintaining files using basic office software. Minimum qualifications include a high school diploma, 3+ years' experience, and proficient use of Word, Excel and Outlook;

Qualifications

• High school diploma required; college preferred.
• Minimum of three years of experience.
• Excellent communication and interpersonal skills.
• Typing speed of about 50 WPM.
• Proficient with Microsoft Word, Excel and Outlook.

Responsibilities

• Provide clerical and administrative support to the department.
• Handle daily office tasks and maintain records.
• Data entry and mailbox/phone management.
• Assist with calendar, scheduling, and meetings.
• Coordinate room reservations and supply requests.
• Support project work and conduct basic office duties as needed.
• Serve as backup to executives, including arrange communications.
• Distribute schedules and prepare departmental materials.
• Maintain physical and digital filing systems.
• Support staff across Tisch, LOH, CSTP, and offsite locations.
• Assist with badge distribution and general administrative tasks.

Skills

Communication skills

Typing 50 WPM

Data entry

Organizational skills

Phone support

Education

High school diploma

Two years college (preferred)

Associate or Bachelor’s degree (preferred)

Tools

Microsoft Word

Excel

Outlook

Job description

NYU Langone Health is seeking a Departmental Assistant to provide clerical and administrative support within the Grossman School of Medicine. You will manage daily office tasks, organize records, and support department staff to ensure smooth operations.

Responsibilities include data entry, answering phones, handling mail, and maintaining files using basic office software. Minimum qualifications include a high school diploma, 3+ years' experience, and proficient use of Word, Excel and Outlook;