Administrative Specialist: Calendar & Reports

NYU Langone Health; New York (NY); On-site; USD 66,000 - 84,000; Full time

Benefits offered by this job

Comprehensive benefits package

Wellness program

Employee resource groups

Job summary

NYU Langone Health's NYU Grossman School of Medicine invites applications for an Administrative Assistant role providing a wide range of administrative support, coordinating calendars, preparing reports and databases, and handling travel and expense processes for an organizational unit.

Minimum qualifications include an Associate's degree and at least three years of related experience, with proficiency in Word, Excel and Access, and strong communication and multitasking abilities.

Qualifications

• Associate's degree in a related field required
• Minimum 3 years of administrative support experience
• Proficient with Word, Excel, and Access
• Ability to develop moderately sophisticated spreadsheets and manage calendars
• Strong written/oral communication and customer service skills
• Typing at least 50 net words per minute
• Ability to multi-task with attention to detail

Responsibilities

• Performs general administrative duties and supports an organizational unit or department
• Coordinates calendars and arrangements for meetings, travel, and conferencing
• Produces and proofreads memos and reports; responds to information requests
• Generates reports by gathering data from multiple sources
• Manages scheduling and coordination of meetings and conference calls
• Provides back-up reception support and assists with special events planning
• Maintains filing systems and internal mail processes

Skills

MS Word

MS Excel

MS Access

Communication

Typing 50 wpm

Multitasking

Administrative judgment

Education

Associate's degree

Tools

Microsoft Office

Job description

NYU Langone Health's NYU Grossman School of Medicine invites applications for an Administrative Assistant role providing a wide range of administrative support, coordinating calendars, preparing reports and databases, and handling travel and expense processes for an organizational unit.

Minimum qualifications include an Associate's degree and at least three years of related experience, with proficiency in Word, Excel and Access, and strong communication and multitasking abilities.