Departmental Operations & Admin Coordinator

NYU Langone Hospitals; New York (NY); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Comprehensive benefits

Wellness program

Job summary

NYU Langone Hospitals in New York is seeking a Departmental Assistant to provide clerical and administrative support to the department. The role includes data entry, answering phones, handling mail and maintaining physical/digital files using basic office software.

Responsibilities include scheduling coordination, staff competency forms, conference room management, and support on projects. The position requires strong communication skills and MS Office proficiency.

Qualifications

• High school diploma required; two years college preferred; minimum of three years of experience.
• Good communication skills; proficient in MS Word/Excel/Outlook; typing 50 WPM.

Responsibilities

• Provide backup coverage for the Command Center and manage mail delivery and phone messaging.
• Distribute daily/weekly/monthly schedules by email and attach scheduling links.
• Gather annual competency forms from clinical staff across multiple locations.
• Manage conference rooms and coordinate reservations.
• Support various departmental projects as assigned by Supervisors/Managers.
• Provide desk/phone coverage for the Chairman and calendar management.
• Distribute Radiation badges and maintain related records.
• Create Faculty File folders for new faculty and manage lockers.
• Coordinate Point of Care Ultrasound (POCUS) workshop scheduling and confirmations.
• Coordinate POCT training scheduling and compliance.

Skills

Communication

Typing 50 WPM

Education

High school diploma; 2 years college preferred; 3+ years experience

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

NYU Langone Hospitals in New York is seeking a Departmental Assistant to provide clerical and administrative support to the department. The role includes data entry, answering phones, handling mail and maintaining physical/digital files using basic office software.

Responsibilities include scheduling coordination, staff competency forms, conference room management, and support on projects. The position requires strong communication skills and MS Office proficiency.