Medical Department Administrative Assistant

WVU Medicine; Wheeling (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

WH Wheeling Hospital Inc. is seeking a general clerical support professional to assist the assigned department with daily administrative tasks. The role involves typing reports, answering calls, calendar management, and preparing communications in a fast-paced healthcare setting.

Qualified candidates have a high school diploma, a background check, and at least one year of administrative experience. This non-exempt position supports a 40-hour work week in a standard office environment.

Qualifications

• High school diploma or equivalent required.
• Background check (state) and federal check if applicable for regulated areas.
• Minimum of 1 year administrative/clerical experience required.

Responsibilities

• Type reports and correspondence; may type from dictation.
• Screen visitors and answer calls; relay messages to leadership.
• Maintain daily department calendar and appointments.
• Prepare correspondence, memoranda, reports, meeting agendas/minutes, department newsletters.
• Maintain and revise department records and filing systems.
• Receive, sort and direct mail; prepare outgoing mail.
• Respond to general inquiries following established policies and procedures.
• Monitor office supplies; order from approved vendors as needed.

Skills

Excellent communication

Microsoft Office

Medical terminology

Education

High school diploma or equivalent

Job description

WH Wheeling Hospital Inc. is seeking a general clerical support professional to assist the assigned department with daily administrative tasks. The role involves typing reports, answering calls, calendar management, and preparing communications in a fast-paced healthcare setting.

Qualified candidates have a high school diploma, a background check, and at least one year of administrative experience. This non-exempt position supports a 40-hour work week in a standard office environment.