Medical Coordinator

Jobtailor; Greenwich (CT); On-site; USD 42,000 - 60,000; Full time

Job summary

Jobtailor is seeking a Medical Assistant in Greenwich, CT to support dermatology procedures and patient care. You will assist providers, prepare exam rooms, manage inventory, and handle scheduling and payments with HIPAA compliance.

The role requires previous healthcare experience, certification, and proficiency with EMR systems and Microsoft Office. You’ll thrive in a fast-paced team, maintain accuracy, and deliver high-quality service during extended hours within our clinic.

Qualifications

• Experience in a dermatology or medical environment preferred.
• High attention to patient privacy and HIPAA compliance.
• Must be able to work Monday–Friday with Saturday rotation.
• Proficiency with EMR, scheduling tools, and basic office software.
• Strong communication and organizational abilities.

Responsibilities

• Foster a welcoming, professional environment to support patient care.
• Assist providers with medical, cosmetic, and laser procedures.
• Prepare exam rooms and ensure equipment is ready for procedures.
• Maintain inventory and daily records of supplies.
• Handle payments, charges, and end-of-shift reconciliation.
• Manage patient scheduling, insurance info, and HIPAA compliance.
• Document treatments, lab orders, and patient consent forms.
• Respond to calls, confirm appointments, and support patient flow.
• Keep a clean, organized, privacy-conscious work area.
• Complete other duties as assigned by supervisors.

Skills

Strong communication skills

Interpersonal skills

Organizational skills

Professionalism

Reliability

Education

Medical Assistant Certification

High School Diploma

GED

Tools

EMR Systems

Microsoft Word

Microsoft Excel

Microsoft Outlook

Patient Scheduling Tools

Job description

• Foster a welcoming and professional environment to enhance patient care and support the provider
• Assist providers with medical, cosmetic, and laser procedures
• Provide pre-care and post-care instructions and anticipate provider needs to optimize patient flow
• Prepare and maintain exam rooms before and after procedures
• Ensure equipment is in working order and perform daily inventory checks on supplies, including retail and cosmetic products
• Alert the team and General Manager of low supplies
• Oversee stocking of medical supplies and equipment and maintain inventory records
• Document prescribed treatments, medications, lab requisitions, biopsies, cultures, photos, and patient consent forms
• Manage follow-up appointments and track inventory used during each visit
• Take payments and manage patient scheduling
• Document insurance cards, referrals, and demographic information
• Handle sensitive information securely according to HIPAA regulations
• Complete daily financial tasks, including cash handling, entering charges and payments, and end-of-shift cash reconciliation
• Handle petty cash and securely deposit collected payments
• Answer phone calls, confirm Zocdoc appointments, and make outgoing patient-retention calls
• Maintain an organized, neat, and privacy-preserving work area
• Create and accurately maintain patient records
• Check emails and scan inboxes regularly for time-sensitive issues
• Perform other duties assigned by supervisors

Requirements

• Previous healthcare experience is required
• Availability Monday through Friday with rotating Saturdays within operating hours of 7am-7pm
• Open flexibility to help cover in a team environment
• 6 months to 1 year of experience in a dermatology or medical environment preferred
• Proficiency in EMR systems and patient scheduling tools preferred
• High School Diploma or GED required
• Certification as a Medical Assistant is highly encouraged
• Must be proficient in Microsoft Word, Excel, and Outlook
• Strong communication, interpersonal, and organizational skills
• Professional, reliable, and dedicated to maintaining high-quality service standards
• Must be familiar with HIPAA and OSHA compliance

Core Competencies

Demonstrates proficiency in patient care and support within a healthcare environment, including managing patient records, scheduling, and adhering to HIPAA regulations. Capable of maintaining inventory and equipment while providing exceptional service and communication.

Highest-signal resume keywords

• Healthcare Experience
• EMR Systems Proficiency
• Medical Assistant Certification
• HIPAA Compliance Familiarity
• Patient Scheduling Tools

Hard Skills

• Patient Care
• Inventory Management
• Documentation of Treatments
• Cash Handling
• Medical Procedures Assistance
• Exam Room Preparation
• Financial Task Completion
• Patient Record Maintenance
• Pre-Care and Post-Care Instructions
• Daily Inventory Checks

Soft Skills

• Strong Communication Skills
• Interpersonal Skills
• Organizational Skills
• Professionalism
• Reliability

Certifications & Qualifications

• Medical Assistant Certification
• High School Diploma
• GED

Industry Keywords

• HIPAA Compliance
• OSHA Compliance
• Dermatology Experience
• Patient Flow Optimization
• Cosmetic Procedures

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• EMR Systems
• Patient Scheduling Tools