Medical Billing & Collections Mail Clerk

Rotech Healthcare; Mifflinburg (PA); On-site; USD 19,000 - 25,000; Full time

Job summary

Rotech Healthcare is seeking a dedicated Medical Billing & Collections Mail Clerk for our Billing Center (BCC) in Pennsylvania. This role sorts and date-stamps all incoming mail and UPS packages, receives hard-copy checks and EOBs, and distributes them to the appropriate BCC departments.

Pay starts at $14 per hour. A high school diploma or GED is required, with background checks, drug screening, credentialing compliance, and a valid driver’s license as applicable.

Qualifications

• High school diploma or GED equivalent, required.
• Background check (company-wide). Results will be used with individualized assessment.
• Drug screen (when applicable for the position).
• Compliance with healthcare facility credentialing process (when applicable).
• Valid driver’s license in state of residence with a clean driving record (when applicable).
• Experience with medical billing practices and of billing reimbursement, preferred.
• Experience in medical field and administrative record management, preferred.
• One year of experience in medical billing (inferred from responsibilities).

Responsibilities

• Sorts and date stamps all incoming mail and UPS packages; distributes according to BCC departments.
• Attaches deposit tickets, maintains check batches, and verifies EOBs.
• Date stamps and processes checks, money orders, and card transactions.
• Ensures mail and payments are correctly filed and routed to appropriate personnel.
• Performs other duties as assigned.

Education

High school diploma or GED

Job description

Join a Leader in Home Healthcare

At

About Rotech

Join a Leader in Home Healthcare

At Rotech Healthcare Inc., we’re more than a medical equipment provider—we’re a trusted partner in patient care. As a national leader in ventilators, oxygen therapy, sleep apnea treatment, wound care, diabetic solutions, and other home medical equipment, we empower patients to manage their health from the comfort of home.

With hundreds of locations across 45 states, our team delivers high-quality products, exceptional service, and compassionate support that helps patients live more comfortably, independently, and actively. Whether you're a clinician, technician, or healthcare administrator, your work at Rotech directly improves lives.

Explore more about our mission and services at Rotech.com.

Summary

Overview and Responsibilities

We are seeking a dedicated Medical Billing & Collections Mail Clerk for our Billing Center (BCC). This position is responsible for sorting and date-stamping all incoming mail and UPS packages; receives all hard-copy checks and EOBs; distributes all according to appropriate BCC Departments.

Pay starting at $14

Essential Job Duties And Responsibilities

(Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.)

• Attaches confirmed deposit ticket to the corresponding check copies and delivers to Band Management Processor
• Creates a calculator tape for each batch of original checks and attaches tape to the batch
• Date stamps EOBs and makes three copies for appropriate person
• Maintains batch of original checks, check copies and tape
• Makes a copy of the original check, money order or cash and attaches copies to the batch
• Receives a completed deposit ticket from the Bank Management Processor and matches the ticket to the corresponding batch of original checks
• Receives UPS packets and date stamps each piece of paper within the packet for the date received
• Runs a calculator tape "grand" total for each company
• Sends Tape to Collection Supervisor for reconciliation
• Separates checks from EOBs and/or Daily Control Sheet by company; date stamps each EOB and/or Daily Control Sheet; creates coinciding batches of original check/money order/credit card report and EOB or Daily Control Sheet; provides Bank Management with all batches of EOBs grouped by company and all batches of Daily Control Sheets and Credit Card Reports grouped by Store
• Sorts and verifies mail once it is picked up from the PO Box
• Sorts incoming payments by Company and verifies that check is payable to a Rotech Company and/or the company number is identifiable
• Sorts packets by document type and delivers to appropriate person
• Stamps the back of each check with Rotech's restrictive endorsement "for deposit only"
• Transfers all EOBs received without a check to Bank Management and begins to batch bulk checks, money orders and/or credit card transactions
• Verifies check amount versus the EOB
• Performs other duties as assigned

Qualifications

Employment is contingent on

• Background check (company-wide). Results will not be used automatically to disqualify individuals. Instead, the Company will conduct an individualized assessment that considers the duties of the position, the nature and timing of the offense, and any evidence of rehabilitation, in accordance with applicable laws.
• Drug screen (when applicable for the position)
• Compliance with healthcare facility credentialing process (when applicable for the position)
• Valid driver’s license in state of residence with a clean driving record (when applicable for the position)

Required Education And/or Experience

• High school diploma or GED equivalent, required

Preferred Education And/or Experience

• Experience with medical billing practices and of billing reimbursement, preferred
• Experience in medical field and administrative record management, preferred
• One year of