Medical Biller / Office Coordinator Hybrid Remote

AAPC; Addison (TX); Hybrid; USD 37,000 - 41,000; Part time

Benefits offered by this job

Paid time off

Paid holidays

401(k) with employer match

Flexible work schedule

Hybrid/remote work arrangement

Job summary

AAPC in Addison, TX is seeking an experienced Medical Biller / Office Coordinator for a 30-hour-per-week role, offering flexible remote work with one day weekly in the office. The role focuses on medical billing, insurance tasks, accounts receivable, and practice operations within a small psychiatry team.

The ideal candidate will be organized, independent, and proactive, able to manage priorities with limited supervision while maintaining HIPAA compliance and clear communication with clinicians

Qualifications

• Minimum 5 years of medical billing experience.
• Experience with psychiatric/behavioral health billing preferred.
• Experience managing insurance claims, denials, eligibility, and AR.
• Strong attention to detail and organizational skills.
• Ability to work independently with limited supervision.
• Proficient with EMR systems and common office software.

Responsibilities

• Manage medical billing and claims submission for the practice.
• Review claims, identify and resolve billing issues and denials.
• Follow up on outstanding insurance claims and accounts receivable.
• Verify insurance eligibility and benefits as needed.
• Post payments and reconcile accounts.
• Handle insurance authorizations and related admin tasks.
• Assist patients with billing questions and account issues.
• Maintain accurate billing and patient records.
• Coordinate with clinicians and VAs on billing issues.
• Support general practice operations and admin tasks.
• Identify opportunities to improve workflows and efficiency.
• Maintain confidentiality and HIPAA compliance.
• Monitor and report billing trends monthly and quarterly.

Skills

Medical billing

Psychiatric billing

Accounts receivable

Detail oriented

Independent work

EMR proficiency

Tools

EMR software

Office software

Job description

Job Description

We are a small, established psychiatry practice seeking an experienced and self-motivated Medical Biller / Office Coordinator to join our team. This is a 30-hour-per-week position with the flexibility of primarily remote work and approximately one day per week in our office.

Our practice consists of one psychiatrist and one physician assistant. We have two full-time virtual assistants who handle patient calls, referrals, pharmacy communication, scheduling-related communication, and virtual check-in. This allows the person in this role to focus primarily on medical billing, insurance-related tasks, accounts receivable, and practice operations rather than serving as a traditional front-desk receptionist.

We are looking for someone who is experienced, organized, dependable, and comfortable working independently. The ideal candidate will take ownership of their responsibilities, identify issues before they become problems, and be able to manage their workload without extensive day-to-day supervision.

Responsibilities

• Manage medical billing and claims submission for the practice
• Review claims, identify and resolve billing issues and denials
• Follow up on outstanding insurance claims and accounts receivable
• Verify insurance eligibility and benefits as needed
• Post payments and reconcile accounts
• Handle insurance authorizations and other insurance-related administrative tasks as needed
• Assist with patient billing questions and account issues
• Maintain accurate billing and patient account records
• Coordinate with clinicians and virtual assistants regarding billing or administrative issues
• Assist with general practice operations and administrative tasks
• Help identify opportunities to improve office workflows and efficiency
• Maintain appropriate confidentiality and compliance with HIPAA and practice policies
• Monitor, track, and provide billing and insurance issues and trends reports to clinical practice owner monthly and quarterly

Qualifications

• Prior medical billing experience required (recommend 5 years minimum)
• Experience with psychiatric/behavioral health billing is strongly preferred
• Experience with managing and resolving insurance claims, denials, eligibility, authorizations, and accounts receivable
• Strong attention to detail and organizational skills
• Ability to work independently and manage priorities effectively
• Comfortable working remotely with limited direct supervision
• Strong written and verbal communication skills
• Proficiency with electronic medical records and common office software
• Dependable, proactive, and willing to take ownership of responsibilities

Schedule & Work Environment

• 30 hours per week
• Primarily remote
• Approximately one day per week in our office
• Some flexibility in work hours
• Small, collegial practice environment

Compensation & Benefits

• $27–$30/hour, depending on experience and qualifications
• 10 days of paid time off annually
• Paid holidays
• 401(k) with employer match available after one year of employment
• Flexible work schedule
• Hybrid/remote work arrangement
• Opportunity to work closely with a small clinical team and have meaningful ownership of the practice's billing and administrative operations