Medical Assistant/Intake Clerk

ADP; Campbellsville (KY); On-site; USD 32,000 - 46,000; Full time

Job summary

ADP in Campbellsville, KY seeks a Medical Assistant/Intake Clerk to perform administrative and clinical tasks in a healthcare setting, supporting the Safe Haven Unit and DOC compliance.

The role handles intake, medical history review, referrals, and data entry into KOMS; requires MA/CMA certification, 1+ year of customer service, and a valid driver’s license. On-site duties and team collaboration are essential.

Qualifications

• Minimum Medical Assistant or CMA certification (LPN preferred).
• Minimum one year of customer service experience preferred.
• Certified in DOC Portal curriculum or ability to become certified within 3 months.
• Proficiency in Microsoft Excel or ability to become proficient.

Responsibilities

• Handle intake processes and paperwork per Recovery Kentucky guidelines.
• Review client medical history to determine program eligibility.
• Coordinate medical services with community referrals.
• Oversee referrals/appointments to outside providers and ensure CPR/First Aid training per policy.
• Enter DOC data into Kentucky Offender Management System (KOMS).
• Ensure DOC compliance and participate in DOC inspections and meetings.
• Collect and verify demographics and insurance information for registrations.

Skills

Customer service

Communication

Attention to detail

Education

Medical Assistant CMA certification

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Medical Assistant/Intake Clerk

Full Time Technical Campbellsville, KY, US

2 days ago Requisition ID: 1185

POSITIONSUMMARY

The Medical Assistant/Intake Clerk will perform a combination of administrative and clinical tasks within a healthcare setting. These professionals commonly work alongside other medical staff under the supervision of a physician. Additionally, their role can be an essential part of a healthcare team, as their responsibilities help keep the facilities they work in organized and operating efficiently. The Medical Assistant/Intake Specialist will facilitate activities and admissions for the Safe Haven Unit, obtain demographics and insurance information on all clients, create a weekly manifest, and ensure compliance with the Department of Corrections (DOC) requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential functions include but are not limited to the following:

Responsible for intake processes and paperwork to ensure compliance with Recovery Kentucky guidelines

Responsible for reviewing client medical history to determine program eligibility and

Coordinating medical services with community referrals.

Oversee referrals/appointments to outside providers according to procedure and protocols, and ensure regular inoculations and trainings for CPR and First Aid are met as regulations required following policy and procedures set by Health Services

Responsible for Department of Corrections data, and for entering data into Kentucky Offender Management System (KOMS)

Ensure DOC compliance, including assist with DOC inspection in information, update list of DOC referrals, attend DOC meetings, communicate with probation and parole officers, update photos of DOC residents in KOMS annually

Responsible for client obtaining demographic and insurance information, and for ensuring information is complete and accurate in registration systems, and communicates such information to all parties involved

Responsible for taking calls (only in an emergency) after hours when medical incidents arise

Review DOC Post or Pre-Sentencing Investigation forms for program compatibility

Assist in pre-screening for potential clients and referrals

Create weekly manifest and schedule drug testing

Complete required documentation and reporting

Help in monitoring the back desk from 8-4 and ensure that clients are given medical education regularly through classes

Attend a minimum of 20 hours of staff training annually

Ensure proper data collection, documentation and reporting

Complete and report all Program discharge summaries and ensure the necessary parties receive a copy

Other tasks as assigned

QUALIFICATIONS/REQUIREMENTS

Minimum Medical Assistant or CMA certification (LPN preferred)

Minimum one year of customer service experience preferred

Certified in DOC Portal curriculum or ability to become certified within 3 months

Computer and clerical skills, with proficiency in Microsoft Excel or ability to become proficient

Experience working with a treatment facility in the detox, residential, partial and/or intensive outpatient (IOP) preferred

A valid Driver’s License

Excellent verbal and written communication skills and strong attention to detail