Medical Administrative Specialist - Clinic Records & Scheduling

Brians Houseorporated; Exton (PA); On-site; USD 42,000 - 52,000; Full time

Job summary

Brians Houseorporated is seeking an eligible Medical Administrative Assistant to provide administrative and clerical support for the Nursing department and ensure completeness of medical records for residents.

Under the Nurse Manager, you will handle filing, data entry into electronic systems, and coordination with pharmacies and physicians. This role emphasizes accuracy, confidentiality, and HIPAA compliance in a busy clinic setting.

Qualifications

• Demonstrated computer skills including database and report writing.
• Experience with managed care/case management preferred.
• Excellent communication skills, both written and verbal
• Ability to interpret medical information.

Responsibilities

• Copying and dispensing medical records.
• Entering information into computer database such as resident's medical history, pharmacy order, resident allergies, appointment sheets and documentation.
• Copying, organizing and filing paperwork into resident's medical charts.
• Assist in requests for labs, diagnostic testing, refills from ordering physician, and office notes.
• Ensure accurate client information and completeness of files.
• Answer telephone inquiries and relay information to respective person.
• Sort incoming mail and distribute as necessary.
• Assist in reviewing medical information sheets for accuracy and compliance in preparation for state licensing.
• Assist in tracking health care requirements in follow-up as well as 6400 regulations requirements.
• Devising new admission and annually updating resident Life Time Medical histories.
• Assistance in preparing the monthly cycle fill of medications
• Preparation of paperwork for specified appointments.
• Interfacing with pharmacies and physician's offices
• Maintain confidentiality in accordance to Brian's House confidentiality policy and HIPPA.
• Perform all other duties as assigned.

Skills

Computer skills

Medical records management

Communication skills

HIPAA knowledge

Education

High School Diploma

Some college training

Medical office training

Job description

Brians Houseorporated is seeking an eligible Medical Administrative Assistant to provide administrative and clerical support for the Nursing department and ensure completeness of medical records for residents.

Under the Nurse Manager, you will handle filing, data entry into electronic systems, and coordination with pharmacies and physicians. This role emphasizes accuracy, confidentiality, and HIPAA compliance in a busy clinic setting.