Medical Administrative Assistant - Clinic & Records Specialist

Brians House Incorporated; Exton (PA); On-site; USD 38,000 - 54,000; Full time

Job summary

Brian’s House is seeking a Medical Administrative Assistant to provide critical clerical support to the Nursing department and clinic. You will assemble and file medical records, schedule appointments, and ensure data is accurately entered into the EHR. The role requires careful handling of patient information and coordination with pharmacies and physicians.

The position emphasizes confidentiality, timely communication, and accurate documentation to support licensure and daily clinic operations.

Qualifications

• High School Diploma or equivalent required; college training preferred.
• Proficient typist (≥50 wpm) and strong computer skills.
• Familiarity with business office procedures and computerized systems.

Responsibilities

• Provide administrative and clerical support for the Nursing department.
• Assemble, file, and retrieve medical records to ensure completeness.
• Schedule patient appointments and follow-ups; confirm and remind via email/phone.
• Enter and verify information in the Electronic Health System; prepare encounters.
• Room patients, document vital signs, and assist provider with visits.
• Communicate with pharmacies and physician offices; handle referrals and authorizations.
• Maintain patient confidentiality per HIPAA guidelines.

Skills

Computer skills

Database

Report writing

Communication skills

Typing 50 wpm

HIPAA knowledge

Managed care

Education

High School Diploma or equivalent

Some college or post-secondary medical training

Tools

Carelogic

EHR

Job description

Brian’s House is seeking a Medical Administrative Assistant to provide critical clerical support to the Nursing department and clinic. You will assemble and file medical records, schedule appointments, and ensure data is accurately entered into the EHR. The role requires careful handling of patient information and coordination with pharmacies and physicians.

The position emphasizes confidentiality, timely communication, and accurate documentation to support licensure and daily clinic operations.