Media Operations Analyst — Billing & Reconciliation

Digitas North America; Chicago (IL); On-site; USD 50,000 - 66,000; Full time

Job summary

Digitas North America is seeking a Media Business Operations Analyst to collaborate with Media, Accounts Payable and Client Finance teams on monthly reconciliation and financial data review. You’ll support invoice verification, discrepancy resolution, and reporting while overseeing the media delivery lifecycle and ensuring client budgets are met.

Join a global network with a culture of fearless innovation, working across vendor partnerships and internal teams to drive operational excellence and

Qualifications

• Four-year degree is required.
• 1-2 years of experience preferred.
• Proficiency with MS Office suite.
• Detail oriented and strong numerical skills.
• Familiarity with AI tools is a plus.

Responsibilities

• Manage monthly requests for invoices with partners.
• Complete invoice reconciliation upon media delivery verification.
• Perform invoice discrepancy resolution in a timely fashion.
• Manage pending invoice list for your account(s) weekly and report progress to manager.
• Prepare and submit all new partner setup and bill / pay needs.
• Provide ad hoc spend reporting, media billing and project support as applicable.
• Impart daily support to media, finance, accounts payable, and partners.
• Conduct weekly analysis to ensure media campaigns within client authorized budgets, ensure Insertion Order acceptance.
• Participant and organize bi-weekly meetings to discuss key financial KPI’s and discrepancy resolution needs.
• Execute monthly media delivery process to verify delivery adheres to contracted deliverables and client expectations.
• Reconcile monthly campaign delivery in line with client mandated reconciliation and payment deadlines.
• Support media teams in monthly client billing approvals to identify areas of review to promote accuracy.
• Fulfill campaign audits by validating financial documentation and proper storage.
• Become proficient with media buying tool, campaign financial life cycle, procurement system, buying best practices and audit procedures to achieve overall operational efficiency.

Skills

Effective time management

Detail oriented

Strong interpersonal skills

Self-motivated

Innovative problem solver

Proficient in numbers

Team player

Strong leadership qualities

Ability to multi-task

AI tools familiarity

Comfortable with technology

Education

Four-year degree

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Digitas North America is seeking a Media Business Operations Analyst to collaborate with Media, Accounts Payable and Client Finance teams on monthly reconciliation and financial data review. You’ll support invoice verification, discrepancy resolution, and reporting while overseeing the media delivery lifecycle and ensuring client budgets are met.

Join a global network with a culture of fearless innovation, working across vendor partnerships and internal teams to drive operational excellence and