Media Operations & Billing Analyst

Publicis Groupe Holdings B.V; Chicago (IL); On-site; USD 50,000 - 66,000; Full time

Benefits offered by this job

Medical coverage

401K

Paid time off

Job summary

Digitas in Chicago is seeking a Media Business Operations Analyst to partner with Media, Accounts Payable, and Client Finance teams on monthly reconciliation, invoice processing, and financial data review to ensure accuracy and operational excellence.

You will manage partner invoices, perform discrepancy resolution, support ad hoc spend reporting, and help keep campaigns within budgets while collaborating across media, finance, and client teams.

Qualifications

• Four-year degree
• 1-2 years’ experience
• Creative agency experience desired
• Effective time management skills
• Proficiency in MS Office suite (MS Excel, MS Word, MS PowerPoint)
• Comfortable with technology and computers
• Ability to multi-task and show initiative
• Proficient in managing numbers
• Team player
• Strong leadership qualities
• Detail oriented
• Highly organized
• Strong interpersonal skills
• Self-motivated
• Innovative problem solver
• Fiscally responsible
• Familiarity with prompt-based interaction and commonly used generative AI tools (e.g., ChatGPT, Google Gemini, DALL E, Midjourney) is a plus, especially for tasks like ideation, research, or content generation.

Responsibilities

• Manage monthly requests for invoices with partners
• Complete invoice reconciliation upon media delivery verification
• Perform invoice discrepancy resolution in a timely fashion
• Manage pending invoice list for your account(s) weekly and report progress to manager
• Prepare and submit all new partner setup and bill / pay needs
• Provide adhoc spend reporting, media billing and project support as applicable
• Impart daily support to media, finance, accounts payable, and partners
• Conduct weekly analysis to ensure media campaigns within client authorized budgets, ensure Insertion Order acceptance
• Participant and organize bi-weekly meetings to discuss key financial KPI’s and discrepancy resolution needs
• Execute monthly media delivery process to verify delivery adheres to contracted deliverables and client expectations
• Reconcile monthly campaign delivery in line with client mandated reconciliation and payment deadlines
• Support media teams in monthly client billing approvals to identify areas of review to promote accuracy
• Fulfill campaign audits by validating financial documentation and proper storage
• Become proficient with media buying tool, campaign financial lifecycle, procurement system, buying best practices and audit procedures to achieve overall operational efficiency

Skills

MS Excel

MS Word

MS PowerPoint

Creative agency experience

AI tools familiarity

Education

Four-year degree

Tools

AI tools

Job description

Digitas in Chicago is seeking a Media Business Operations Analyst to partner with Media, Accounts Payable, and Client Finance teams on monthly reconciliation, invoice processing, and financial data review to ensure accuracy and operational excellence.

You will manage partner invoices, perform discrepancy resolution, support ad hoc spend reporting, and help keep campaigns within budgets while collaborating across media, finance, and client teams.