Mechanical Project Coordinator & Contracts Admin

LVI Associates; Medway (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

LVI Associates is seeking a Project Coordinator / Contracts Administrator to support its growing project management team in the MetroWest Boston area. The role focuses on the administrative and financial side of projects, enabling Project Managers to focus on execution while maintaining organized, compliant documentation.

Responsibilities include contract and document management, handling change orders, billing support, and closeout documentation to ensure cost recovery and timely project

Qualifications

• 3+ years supporting projects within mechanical construction, HVAC, plumbing, piping, or MEP contracting.
• Strong understanding of contracts, change orders, billing, project documentation, and compliance.
• Excellent organisational and time-management skills with the ability to handle multiple projects.
• Excel and document management proficiency for project control.

Responsibilities

• Manage project contracts, subcontracts, purchase orders, and vendor documentation.
• Review contract requirements and track key deliverables.
• Maintain organised project files and document control systems.
• Support project teams from award through closeout.
• Monitor change orders, COR logs, and cost recovery activities.
• Assist with billing packages and payment applications, with invoicing backup.
• Track budgets, committed costs, and financial records throughout lifecycle.
• Ensure subcontractor certificates, lien waivers, and compliance requirements.

Skills

Mechanical construction

Excel

Document management

Multi-project coordination

Tools

Procore

Bluebeam

Sage

Autodesk Construction Cloud

Job description

LVI Associates is seeking a Project Coordinator / Contracts Administrator to support its growing project management team in the MetroWest Boston area. The role focuses on the administrative and financial side of projects, enabling Project Managers to focus on execution while maintaining organized, compliant documentation.

Responsibilities include contract and document management, handling change orders, billing support, and closeout documentation to ensure cost recovery and timely project