Engineering Administrative Coordinator

The Pennsylvania State University; Erie (Erie County); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Retirement benefits

Paid time off

Job summary

Penn State Behrend is seeking an organized Administrative Assistant to support the School of Engineering’s academic programs, ABET accreditation, senior design activities, and safety initiatives.

The role includes coordinating faculty searches, maintaining project webpages, processing purchases, and assisting with conferences and safety training. Strong MS Office skills and confidentiality are essential.

Qualifications

• Proficiency with Microsoft Office 365 or similar tools for communication, documentation, spreadsheet tracking, and scheduling.
• Minimum of one year experience with financial processes including expense tracking.
• Excellent verbal and written communication and customer service.
• Strong attention to detail and accuracy; discretion with confidential material.
• Organizational skills and ability to manage multiple tasks; work independently or in a team.
• Ability to learn University systems including Workday, iTwo, and CMS platforms.

Responsibilities

• Coordinate administrative activities for the Senior Design program and related agreements.
• Prepare and distribute project payment requests; process purchases for student projects.
• Maintain Senior Design resources and project webpages; assist with conference planning.
• Support faculty searches by coordinating schedules, rooms, and materials.
• Provide support for ABET accreditation documentation and course materials.
• Coordinate visits, prepare materials, schedule meetings, and manage logistics.
• Manage start-up materials and collect syllabi; provide database support.
• Coordinate access for faculty, staff, and students; track safety training.
• Serve as liaison to Environmental Health and Safety; support Safety Committee.
• Coordinate equipment maintenance and work orders; greet visitors and provide general support.

Skills

Microsoft Office 365

Communication skills

Customer service

Organizational skills

Attention to detail

Discretion

Teamwork

Learn university systems

Education

GED or HS diploma

2+ years of relevant experience

Tools

Workday

iTwo

CMS platforms

Job description

Penn State Behrend is seeking an organized Administrative Assistant to support the School of Engineering’s academic programs, ABET accreditation, senior design activities, and safety initiatives.

The role includes coordinating faculty searches, maintaining project webpages, processing purchases, and assisting with conferences and safety training. Strong MS Office skills and confidentiality are essential.