Meals on Wheels Manager

Paycom - ATS; Everett (WA); On-site; USD 78,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Paid holidays

401(k) matching

Job summary

Homage Senior Services in Everett, WA, seeks a Meals on Wheels Manager to lead staff and volunteers, ensuring efficient meal delivery and high-quality nutrition services for older adults and individuals with disabilities.

The role requires supervisory experience, a WA Food Handler’s card, and strong communication skills. On-site coordination occurs Tue–Fri, with opportunities to impact program budgets and service delivery.

Qualifications

• Two years supervisory or team leadership experience.
• Washington State Food Handler’s card.
• Proficiency in Microsoft Office and Salesforce.
• Excellent written and verbal communication with diverse audiences.

Responsibilities

• Supervise, train, and support Meals on Wheels staff and volunteers.
• Oversee daily operations including meal delivery coordination and client services.
• Maintain on-site presence during meal delivery days (Tue–Fri).
• Develop and maintain SOPs; ensure contract and grant compliance.
• Collaborate with staff on budgeting, reporting, and service improvements.
• Address client concerns and coordinate special accommodations.
• Assist with fleet maintenance and monthly department reporting.

Skills

Supervisory experience

MS Office proficiency

Salesforce experience

Strong communication

Food Handler's Card

Education

Bachelor’s degree in related field

Tools

Salesforce

Microsoft Office

Job description

NOTE: this role is budgeted to start in the $80,200 - $85,000 range, depending upon experience.Homage Senior Services, formerly Senior Services of Snohomish County, is the largest and most comprehensive nonprofit service provider for older adults, people with disabilities, and their families in Snohomish County. Our guiding principles of independence, dignity, and quality of life are realized through our interconnected core service areas: nutrition, transportation, home repair, and social services. We are committed to building an inclusive workplace and offer you the opportunity to work to your fullest potential while making a difference in the community.Summary:The Meals on Wheels Manager is a dedicated and organized leader responsible for overseeing the daily operation of the Meals on Wheels program. This position leads staff and volunteers to deliver high-quality nutrition services to older adults and individuals with disabilities. The manager ensures efficient program operations, contract and grant compliance, exceptional client service, and continuous program improvement while supporting the success and growth of the Meals on Wheels program.Essential Duties and Responsibilities:Supervise, train, and support Meals on Wheels staff and volunteers, ensuring effective scheduling, professional development, and performance managementOversee daily operations including meal delivery coordination, client services, and emergency meal distributionMaintain an on-site presence during scheduled meal delivery operations, typically Tuesday through Friday, to provide leadership, support staff and volunteers, address operational issues, and ensure efficient execution of meal packaging and delivery activitiesDevelop and maintain standard operating procedures and ensure compliance with all contracts and grants including reporting requirementsCollaborate with administrative staff and drivers to ensure seamless program supportAddress high-level client concerns, including grievances, service issues, and requests for special accommodationCoordinate special events and large-scale service activities, including the annual Thanksgiving meal deliveryProvide input into the development and monitoring of the Meals on Wheels program budget to ensure fiscal responsibility and achievement of budget targetsFacilitate department meetings including development of meeting agendas, documentation, and follow-up activitiesEmploy creative problem solving to ensure effective, efficient, equitable service for all clientsAssist the Program Coordinator with monthly department cash count and month-end reportingAssist with coordination of fleet maintenanceTrack and manage client volume, route capacity, and funding source utilization to optimize service deliveryProvide occasional direct support for delivery operations, including meal packaging and meal deliveryOther duties as assignedReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.Minimum Qualifications:Two (2) years supervisory or team leadership experienceDemonstrated ability to foster teamwork, collaboration, and cooperation among staff and volunteersCurrent Washington State Food Handler’s cardStrong verbal and written communication skills with diverse audienceProficiency in Microsoft Office applications and the ability to become proficient in department software systems, including SalesforceAbsent any regulatory or contractual requirement for specific education/certification, other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered.Preferred Qualifications:Bachelor’s degree in nutrition, gerontology, public health, human services, or a related fieldExperience working with older adults and/or disabled individualsExperience serving culturally diverse communitiesFluency in a language other than EnglishExperience with contract management, regulatory compliance, and grant reportingWork Environment and Physical Demands:Primarily on-site and office-based, with occasional work conducted in warehouse, meal staging, and cold storage environmentsRegular in-office presence is required on meal delivery days, typically Tuesday through Friday, to support program operations, staff oversight, and service deliveryOperation of an agency-owned and/or personal vehicle may occasionally be requiredOccasional bending, lifting, carrying, and moving materials up to twenty-five poundsOccasional evening, weekend, or holiday work may be requiredOccasional travel for conferences, trainings, meetings, and professional development activities may be requiredPlease note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.SUMMARY OF BENEFITSEmployees working 25 hours or more are eligible to enroll in medical, dental, vision, basic life, and critical illness insurance, with an increased cost share for employees scheduled for 25-29 hours/week. Employees working 20 hours or more per week receive 11 designated paid holidays plus 2 \"floating holidays\" per year, as well as paid vacation and sick time. Employees age 21 and older are able to enroll in our 401K plan upon hire and, after one year and at least 1000 hours worked, will be eligible for our matching program.This role is budgeted to start in the $78,000-80,000 salary range, depending upon experience.