Meal Service & Nutrition Operations Coordinator

Mountain Empire Older Citizens Inc; Big Stone Gap (VA); On-site; USD 36,000 - 39,000; Full time

Job summary

Mountain Empire Older Citizens Inc is seeking an Operations Support Coordinator to provide administrative and operational support for PACE nutrition services under the RD, and assist with meal preparation and distribution during lunch hours.

The role emphasizes maintaining accurate records, coordinating supplies, managing vendor relations, and ensuring compliance with safety and dietary requirements. Strong computer and organizational skills are essential for success.

Qualifications

• High school diploma or equivalent required.
• Strong computer, communication, organizational and record-keeping skills, including email, spreadsheets and agency software.
• Ability to read and interpret policies, procedures and dietary instructions; maintain accurate inventory and tracking records.
• Experience in administrative, purchasing, inventory or food service is preferred.

Responsibilities

• Coordinates initial orders, follow-up, demographic and diet order updates, renewals and terminations for home-delivered meals and supplements.
• Develops proposed menus consistent with dietary guidelines for RD review and approval.
• Communicates approved menus and changes to staff and participants.
• Maintains accurate inventory of food, beverages and supplies and reorders as needed.
• Enters purchase requisitions and coordinates discrepancies with vendors.
• Reviews vendor invoices for accuracy and processes payments.
• Maintains records of costs, shortages, credits, invoices and follow-up.
• Prepares participant meal cards reflecting current RD orders and allergies.
• Assists with meal preparation and service during lunch hour.
• Follows food safety requirements and reports concerns to RD.
• Verifies SDS are current and accessible.
• Performs additional administrative support for the organization as assigned.
• Maintains participant confidentiality and timely documentation per policies.

Skills

Computer skills

Communication

Organizational skills

Record-keeping

Email

Spreadsheets

Education

High school diploma or equivalent

Tools

Agency software

Email

Spreadsheets

Job description

Mountain Empire Older Citizens Inc is seeking an Operations Support Coordinator to provide administrative and operational support for PACE nutrition services under the RD, and assist with meal preparation and distribution during lunch hours.

The role emphasizes maintaining accurate records, coordinating supplies, managing vendor relations, and ensuring compliance with safety and dietary requirements. Strong computer and organizational skills are essential for success.