MD-PhD Admissions & Outreach Coordinator

Yale Cancer Center; New Haven (CT); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Yale University in New Haven seeks an Admissions & Pipeline Coordinator to manage the MD-PhD recruitment and the BioMed Amgen Scholars summer program. You will schedule virtual interviews, coordinate on-campus revisits, and analyze data to guide outreach efforts, while supporting program faculty and student mentors.

The role includes arranging program activities, reviewing applicants, preparing financial records, and representing Yale at recruitment events.

Qualifications

• Prior proficiency in an administrative support role.
• Prior ability and competence working with databases.
• Excellent written and oral communication skills. Intermediate skill level with Word and Excel.
• Ability to represent the program and school professionally at events.
• Ability to flex schedule or work occasional overtime to support programmatic events and activities, particularly during peak times of the application and interview cycles, and during the summer program.
• Strong organizational skills and attention to detail. Ability to work with confidential information with discretion and professionalism.

Responsibilities

• Oversee and coordinate administrative, program, and office activities. Establish, select, implement, and coordinate office procedures and systems. Serve as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
• Instruct and coordinate activities of support staff. Oversee the preparation of materials for grants, contracts, and budgets. Monitor expenditures and reconcile financial statements.
• Provide editorial support for a journal/publication. Proofread and edit material for grammatical and factual accuracy. Track copy through various editing and production stages. Communicate with authors, printers, and others concerned with published work.
• Determine administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assemble and arrange necessary items. Determine sources of data. Compile, synthesize, and manipulate data. Summarize findings and write reports or portions of reports.
• Greet visitors. Answer and screen telephone calls. Assess nature of business. Respond to requests for information and provide assistance. Screen and respond to mail.
• Format, keyboard, proofread, and edit correspondence, reports, manuscripts, grants, and other material. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures. Compose substantive correspondence and written material.
• Coordinate travel arrangements. Schedule and coordinate meetings and appointments. Order and maintain inventory of supplies. Take minutes or dictation. Perform additional functions incidental to office activities.

Skills

Administrative support

Database experience

Written and oral communication

Professional representation at events

Flexible schedule/overtime

Discretion with confidential info

Education

Bachelor's degree

Job description

Yale University in New Haven seeks an Admissions & Pipeline Coordinator to manage the MD-PhD recruitment and the BioMed Amgen Scholars summer program. You will schedule virtual interviews, coordinate on-campus revisits, and analyze data to guide outreach efforts, while supporting program faculty and student mentors.

The role includes arranging program activities, reviewing applicants, preparing financial records, and representing Yale at recruitment events.