Hybrid MD/PhD Admissions & Pipeline Coordinator

Yale University; New Haven (CT); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Yale University seeks an organized Admissions & Pipeline Coordinator to manage recruitment and admissions activities for the MD-PhD program and the BioMed Amgen Scholars summer program in New Haven. You will schedule interviews, track applications, and coordinate events with faculty and students.

The role requires strong communication, data management, and budgeting skills, with a hybrid schedule (4 on campus, 1 remote).

Qualifications

• Prior proficiency in an administrative support role. Prior ability and competence working with databases.
• Excellent written and oral communication skills. Intermediate skill level with Word and Excel.
• Ability to represent the program and school professionally at events.
• Ability to flex schedule or work occasional overtime to support programmatic events and activities, particularly during peak times of the application and interview cycles, and during the summer program.
• Strong organizational skills and attention to detail. Ability to work with confidential information with discretion and professionalism.
• Bachelor's degree preferred.

Responsibilities

• Oversees and coordinates administrative, program, and office activities.
• Establishes, selects, implements, and coordinates office procedures and systems.
• Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
• Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets.
• Monitors expenditures and reconciles financial statements.
• Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy.
• Tracks copy through various editing and production stages. Communicates with authors and printers.
• Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences.
• Assembles and arranges for necessary items. Coordinates travel, meetings, appointments, and room reservations.
• Performs additional functions incidental to office activities.

Skills

Administrative support

Written & verbal communication

Professionalism at events

Flexibility

Organizational skills

Discretion with confidential info

Education

Bachelor's degree

Job description

Yale University seeks an organized Admissions & Pipeline Coordinator to manage recruitment and admissions activities for the MD-PhD program and the BioMed Amgen Scholars summer program in New Haven. You will schedule interviews, track applications, and coordinate events with faculty and students.

The role requires strong communication, data management, and budgeting skills, with a hybrid schedule (4 on campus, 1 remote).