Matric & Program Specialist I-Sr II

Oklahoma-State-University; Stillwater (OK); On-site; USD 45,000 - 60,000; Full time

Job summary

Oklahoma State University in Stillwater seeks a graduate program coordinator to oversee student academic progress, advise on coursework, Plans of Study, and graduation processes, and counsel faculty on matriculation policies. The role includes advising students on thesis/dissertation steps and coordinating graduation clearances.

The position focuses on supporting ~5,000 graduate students, with regular hours and occasional overtime around ceremonies.

Qualifications

• Bachelor's degree required; degree conferred on or before start date.
• Matriculation & Spclt I–Bachelor's: no experience required; II–Bachelor's: two years.
• Sr Matriculation & Prog Spclt I–Bachelor's: four years; II–Master's: five years in related duties.

Responsibilities

• Coordinate all aspects of graduate student academic progress.
• Advise graduate students on coursework, Plans of Study, and graduation procedures.
• Counsel graduate faculty and program coordinators on matriculation rules and procedures.
• Advise graduate students on thesis/dissertation processes and graduation.

Education

Bachelor's degree

Master's degree

Tools

Slate

Banner

Plans of Study

Job description

Campus

OSU-Stillwater

Contact Name & Email

Rebecca Sheehan, [e-mail]

Work Schedule

Monday-Friday 8:00 a.m. to 5:00 p.m., occasional OT, twice yearly graduate commencement ceremonies

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$45,000 - $60,000

Salary

Special Instructions to Applicants

Please include: letter of introduction, current resume and three professional references.

About this Position

Coordinate all aspects of graduate student academic progress including advising graduate students (degree seeking and nondegree seeking) and graduate programs on coursework, Plans of Study, academic policies and procedures, university and college regulations; review graduate student academic satisfactory progress at the end of each semester, and notify graduate students of unsatisfactory academic progress. Advise individual students regarding academic advancement issues, time-to-degree progress and graduation processes. Counsel graduate faculty and graduate program coordinators about rules and procedures related to graduate student matriculation. Advise graduate students on the thesis/dissertation processes for masters and doctoral students. Clear graduate students for graduation (half of the ~5,000 graduate students).

Required Qualifications

• Bachelor's (degree must be conferred on or before agreed upon start date)
• Matriculation & Prog Spclt I-Bachelor's degree, no experience required.
  Matriculation & Prog Spclt II-Bachelor's degree, two years of experience in a related position.
  Sr Matriculation & Prog Spclt I-Bachelor's degree, four years of experience in a related position.
  Sr Matriculation & Prog Spclt II-Master's degree, five years of experience directly related to Matriculation & Program Specialist duties.

Preferred Qualifications

• Master's
• One year of direct experience.

Skills, Proficiencies, and/or Knowledge:

Familiarity with Slate, Banner, and graduate student Plans of Study.