Maternity Services Secretary / Administrator

NHS Scotland; Lewis (IA); On-site; USD 39,000 - 44,000; Part time

Job summary

NHS Scotland is seeking a highly organised Maternity Services Secretary/Administrator to provide comprehensive administrative support to the maternity team. The role focuses on accurate record keeping, effective communication, and efficient processes in a healthcare setting.

Working 22.5 hours per week on a fixed-term 12-month contract, you will handle referrals, appointments, minute taking, and liaison with midwives and obstetricians, while ensuring confidentiality and compliance with

Qualifications

• Organised and motivated individual with healthcare admin experience.
• Ability to manage confidential information and sensitive data.
• Experience handling telephone and email enquiries professionally.

Responsibilities

• Provide administrative support to the maternity team including midwives and managers.
• Manage telephone and email enquiries in a confidential manner.
• Arrange appointments, clinics and meetings.
• Maintain electronic patient records and databases.
• Process referrals and correspondence promptly and accurately.
• Prepare documentation and reports including minute taking.
• Support coordination of maternity clinics and services.
• Ensure compliance with confidentiality, information governance and data protection.

Skills

Administrative support

Communication

Organisational skills

Tools

Electronic records system

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Maternity Services Secretary / Administrator

Band 3 £29,103 - £31,409 pro rata/per annum

Plus Distant Islands Allowance of £1,461 pro rata/per annum

22.5 hours per week

Fixed Term post for 12 months

We are looking for a highly organised and motivated Maternity Administrative Assistant to provide comprehensive administrative support within our maternity team. This is an excellent opportunity for an individual who enjoys working in a healthcare setting and is committed to delivering a high-quality service to women, families, and healthcare professionals. The successful candidate will play a key role in supporting the smooth running of maternity services, ensuring accurate record keeping, effective communication, and efficient administrative processes.

Key Responsibilities

• Provide administrative support to the maternity team, including midwives, obstetricians, and managers.
• Manage telephone and email enquiries in a professional and confidential manner.
• Arrange appointments, clinics, and meetings.
• Maintain and update electronic patient records and databases.
• Process referrals and correspondence promptly and accurately.
• Prepare documentation and reports as required, including minute taking.
• Support the coordination of maternity clinics and services.
• Ensure compliance with NHS policies relating to confidentiality, information governance, and data protection.

AI Application Guidance

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

The successful applicant will be required to register with the PVG Scheme (Protecting Vulnerable Groups Scheme). This post is not eligible for relocation expenses.

All NHS Western Isles vacancies appear on the NHS Scotland website: , along with a job description.

Tha beàrnan-obrach NHS Eilean Siar uile gu léir a' nochdadh air làrach-lìn NHS na h-Alba , còmhla ri dealbh-obrach.

If you have any further queries, please contact Tel: [phone].

CLOSING DATE: 15/09/2026