Dental Admin Assistant

NHS Ayrshire & Arran; Bismarck (ND); Hybrid; USD 28,000 - 34,000; Full time

Job summary

NHS Ayrshire & Arran is seeking a Dental Administrative Assistant in the Dental Department at Northwest Kilmarnock Area Centre, Kilmarnock. The role is 36 hours per week with hybrid working (office-based and home-working). A UK driving licence is essential.

Applicants should have SVQ Level III in Business Administration or equivalent, with strong English and IT skills, and experience in NHS settings preferred.

Qualifications

• Essential qualifications include SVQ Level III in Business Administration, or equivalent relevant experience.
• Excellent verbal and written communication skills are required for effective administrative support.
• Experience in an administrative role and ideally NHS environment is preferred.

Responsibilities

• Provide comprehensive administrative support across the Dental Service.
• Assist with documentation, scheduling and correspondence within the department.

Skills

Verbal communication

Written communication

Administrative skills

Microsoft Office

Education

SVQ Level III in Business Administration

Job description

NHS Scotland

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who We Are

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

Position

An exciting opportunity has arisen for a Dental Administrative Assistant within our Dental Department, based at Northwest Kilmarnock Area Centre, Kilmarnock.

Hours

36 hours per week.

This post is offered on a permanent basis and operates on a hybrid working model, with a combination of office-based and home-working arrangements.

UK Driving Licence

A UK driving licence is essential for this role.

What You Will Do

The Public Dental Service is seeking a motivated and organised Dental Administrative Assistant to provide comprehensive administrative support across the service. Applicants must have previous experience in an administrative role and, ideally, experience of working within an NHS environment.

Knowledge, Training And/or Experience Required For This Post

The successful candidate will possess excellent verbal, written and administrative skills, together with a good working knowledge of Microsoft Office applications. Essential qualifications include SVQ Level III in Business Administration, or equivalent relevant experience.

For further information about the role or to discuss the post, please contact Michelle Forrester at [e-mail].

RIGHT TO WORK / CERTIFICATES OF SPONSORSHIP

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full‑time contract and must be pro‑rated for part‑time positions. Sponsorship is not guaranteed and is assessed on a case‑by‑case basis following interview and at the commencement of pre‑employment checks.

We are unable to provide sponsorship for Band 2 posts or bank contracts.

Additional Information For Candidates

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and your NHS Jobs Scotland account for updates.
• Please contact JobTrain Candidate Support Hub: https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
• We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your NHS Jobs Scotland account profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.