Materials Specialist

Lancesoft; Madison (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

Lancesoft is seeking a Materials/Shipping Associate in Madison, Wisconsin. The role involves daily materials management, order picking and packing, and maintaining accurate inventory and documentation across domestic shipments.

You will work with scanners, ERP tools, and warehouse equipment to ensure safe, on-time delivery. The position requires 1–2 years of experience in shipping/materials operations, a high school diploma, and the ability to handle cold storage and hazardous materials per

Qualifications

• High school diploma or equivalent.
• 1–2 years of relevant work experience in shipping/materials operations.
• Experience operating warehouse equipment (handheld scanners, forklifts, pallet jacks) preferred.
• Knowledge of international documentation compliance (INCO terms, CI, HTS) and DG preferred.
• DOT and IATA training preferred.

Responsibilities

• Perform daily materials management tasks accurately and safely.
• Pick, pack, ship, and document orders to meet customer requirements.
• Manage work orders: printing, picking, staging, issuing materials and closing work orders.
• Monitor shipments for damage and resolve related issues promptly.
• Operate/maintain warehouse equipment and use scanners/computers.
• Travel between Madison locations for material movement as needed.
• Participate in on-call schedule and QA audits.

Skills

Effective communication

Proactive initiative

Teamwork

Multi-tasking

Education

High school diploma

Tools

JD Edwards

Excel

Word

Outlook

MS Teams

Job description

I. Department Overview:

The Materials Management department is responsible for warehouse management, inventory control, work order management, incoming receipts, and domestic and international shipments of all items for Madison. This department follows approved materials SOPs for the Madison site. The Materials Management Team supports other departments in all materials needs, including staging materials for manufacturing.

II. Specific Duties, Activities, and Responsibilities:

• The position will perform daily work assignments accurately, in a timely and safe manner.
• The position will have sound technical aptitude and perform multiple projects at a time.
• This position can work with moderate supervision.
• Using FEFO basis, pick, stock, verify, identify inventory, or deliver materials as needed.
• Accurately pick, pack, ship and document all orders to meet customer order fulfillment requirements.
• Management of all work orders which includes printing, timely picking and staging of all materials, issuing materials to and closing work orders upon completion.
• Support column crating process.
• Support Lab materials replenishment reports.
• Support Freezer/Cooler PM s as needed.
• Communicate, maintain, and resolve any PO related issues within a timely manner.
• Achieve and maintain zero shipping errors and zero inventory variances.
• Monitor shipments for damage, breakage, or other problems and document circumstances immediately upon discovery.
• Ability Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 50 pounds.
• Ability to work standing for approximately 80% of a typical working day.
• Ability to work on a mobile device, DSI scanner, or in front of a computer screen.
• Ability to work with hazardous or flammable materials (e.G., chemicals, acids, bases, dry ice etc.) so as not to endanger oneself or others.
• Ability to comply with any applicable personal protective equipment requirements.
• Ability and means to travel between Madison locations.
• Ability to participate in the on-call schedule rotation.
• Ability to work in cold storage cooler (2-8c), -20c freezer and monitor freezer alarm system as required.
• Participate in weekly QA audits.
• Maintain compliant by completing all training within the required timeline using Compliance Wire training system.
• Perform additional duties as requested.

III. Position Requirements:

• Education: High school diploma or equivalent.
• Experience: Ability to obtain and maintain a valid Wisconsin driver's license.
• Ability to operate company owned transport vehicle as requested.
• 1-2 years of relevant work experience in a shipping, material operations environment.
• Prior experience operating warehouse equipment handheld scanners, forklifts, pallet jacks, etc.) preferred.
• Prior cold storage material handling and alarm system monitoring preferred.
• Prior pharmaceutical or food manufacturing/processing, & cGMP experience, preferred.
• Prior computerized inventory management system knowledge, JD Edwards knowledge preferred.
• Prior DOT and IATA training preferred.
• Knowledge of International documentation compliance, INCO Terms, CI, HTS code, SLI and DG.
• Microsoft Excel, Word, Outlook, and MS Teams knowledge preferred.
• Proven ability to multi-task and demonstrate diplomatic skills.
• Effective communication skills.
• Ability to work effectively in a team environment.
• Proactive initiative/mindset to foresee needs and value-added support/consideration.