Materials Procurement & Inventory Specialist

Haddad Plumbing; The Ironbound (NJ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan with Company Match

PTO

Paid Holidays

Paid Vacation

Career Growth and Advancement

Job summary

Haddad Plumbing and Heating Inc. is seeking a Purchasing Clerk for our Newark, New Jersey headquarters. You will support the Purchasing department by entering and maintaining purchasing, inventory, and vendor data across Excel and internal systems.

Responsibilities include processing POs, tracking materials, and communicating with vendors to ensure timely project execution. The ideal candidate will be detail-oriented, highly organized, and comfortable working with data in a fast-paced office

Qualifications

• High school diploma or equivalent.
• Proficiency in Excel and MS Word.
• Attention to detail and fast, accurate typing skills.

Responsibilities

• Accurately verify incoming and outgoing materials, ensuring all items match purchase orders and delivery documentation.
• Track and maintain inventory levels in accounting program, ensuring real-time accuracy of materials and supplies.
• Create, process and manage purchase orders (POs), including tracking status and ensuring timely delivery.
• Communicate with vendors to confirm pricing, availability and delivery timelines.
• Follow up on outstanding or delayed orders and resolve discrepancies with vendors or internal teams.
• Maintain organized records of purchase orders, invoices, packing slips and vendor communications.
• Assist with inventory counts, cycle counts and reconciliation of discrepancies.
• Generate and present reports on inventory levels, material usage, order status and variances.
• Support Project Managers and field teams by ensuring timely procurement of materials for jobs.
• Coordinate with Accounting to assist with invoice matching and purchase order verification.
• Identify and report low stock levels, overstock situations, or potential material shortages.
• Support continuous improvement of purchasing and inventory processes.
• Assist with various data entry and administrative tasks as needed.

Skills

Excel

MS Word

Education

High school diploma or equivalent

Tools

MS Excel

Job description

Haddad Plumbing and Heating Inc. is seeking a Purchasing Clerk for our Newark, New Jersey headquarters. You will support the Purchasing department by entering and maintaining purchasing, inventory, and vendor data across Excel and internal systems.

Responsibilities include processing POs, tracking materials, and communicating with vendors to ensure timely project execution. The ideal candidate will be detail-oriented, highly organized, and comfortable working with data in a fast-paced office