Materials Planner: Optimize Inventory & On-Time Delivery

Confidential Careers; Madison (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Confidential Careers is seeking a Materials Planner to keep production and shipping moving by ensuring ingredients, packaging, and supplies are available when needed. You will track inventory, manage min/max levels, and flag shortages or expiring items early.

Responsibilities include purchasing and receiving, creating POs, scheduling deliveries, verifying receipts against COAs, and maintaining accurate inventory records with cycle counts and FIFO/FEFO rotation.

Qualifications

• 2+ years in inventory control, materials, purchasing, or warehouse ops.
• Experience with ERP/WMS and Excel (lookups, pivots).
• Strong attention to detail and documentation skills.
• Effective supplier and internal team communication.
• Preferred: supply chain education, GMP/food safety knowledge, APICS/ASCM cert, forklift, bilingual English/Spanish.

Responsibilities

• Monitor inventory levels, maintain stock targets, identify shortages or excess materials.
• Manage purchase orders, supplier communications, deliveries, and expediting.
• Verify incoming materials, document discrepancies, and resolve receiving issues.
• Maintain inventory records, conduct cycle counts, and ensure FIFO/FEFO rotation.
• Coordinate material staging, production needs, quality holds, and vendor returns.
• Maintain supplier documentation, support audits/recalls, and follow GMP and safety requirements.

Skills

Inventory control

ERP/WMS

Excel lookups

Attention to detail

Communication

Education

High school diploma

Tools

ERP/WMS software

Job description

Confidential Careers is seeking a Materials Planner to keep production and shipping moving by ensuring ingredients, packaging, and supplies are available when needed. You will track inventory, manage min/max levels, and flag shortages or expiring items early.

Responsibilities include purchasing and receiving, creating POs, scheduling deliveries, verifying receipts against COAs, and maintaining accurate inventory records with cycle counts and FIFO/FEFO rotation.