Materials Manager

Rocky Hill Surgery Center LLC; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

An established industry player in healthcare is seeking a dedicated Materials Manager to enhance operational efficiency. This role involves overseeing the daily supply and inventory management of an Ambulatory Surgery Center, ensuring compliance with regulatory standards, and training staff on inventory systems. You will enjoy a work-life balance with no weekends or holidays, and be part of a supportive team that values your contributions. The position offers a comprehensive benefits package, including health insurance and generous PTO, making it an attractive opportunity for those looking to make a significant impact in a vital healthcare setting.

Benefits

Health Insurance

Paid Holidays

Generous PTO

401k with Company Match

Company Sponsored Long Term Disability

Life Insurance

Qualifications

• 3+ years in materials management with supervisory experience.
• Knowledge of inventory, ordering, and regulatory requirements.

Responsibilities

• Oversee supply and inventory operations for the surgical center.
• Monitor compliance with par-levels and manage procurement processes.

Skills

Planning Skills

Communication Skills

Time Management

Inventory Management

Supervisory Skills

Education

BS/BA or Associates Degree

Tools

Microsoft Word

Microsoft Excel

Inventory Optimization Solutions (IOS)

Job description

Rocky Hill Surgery Center, LLC is an accredited physician owned Ambulatory Surgery Center providing the highest level of care. We currently specialize in Ophthalmology and perform a variety of procedures including Cataracts, Glaucoma and Retina.

Rocky Hill Surgery Center (RHSC) is seeking an experienced Full Time Materials Manager to join our great team of professionals.

At RHSC you will not work weekends, holidays or have an on-call rotation!

RHSC has great benefits including:

• Health Insurance
• Paid Holidays
• Generous PTO
• 401k with Company Match
• Company Sponsored Long Term Disability and Life Insurance

POSITION SUMMARY

The Materials Manager oversees the daily operations of supplies and inventory of the Ambulatory Surgical Center by managing and supervising all procurement operations to include par-level compliance, order placement, and order receipts.

JOB TYPE

• Full-time
• Permanent

RESPONSIBILITIES

• Facilitates and monitors the tracking of all medical supplies, DMEs, and controlled and non-controlled medication.
• Assumes responsibility for storeroom environment such as room cleanliness, maintaining expiration date checks, clear floor area, allowing 18” clearance from ceiling, product bins properly labeled, and staff work areas neat and organized.
• Must ensure continual state of readiness for regulatory inspections.
• Establishes par levels and monitors par-level compliance through monthly inventory controls.
• Conducts quarterly on-hand inventory counts.
• Ensures supply stock is always present.
• Assumes responsibility for overseeing and training other clinical staff on the proper use of the inventory management application (i.e., Envi).
• Proactively identifies opportunities and develops and implements plans to achieve expense reduction initiatives.
• Enforces policies pertaining to vendors; grants vendors access to the Center’s information and to the physical environment only as it serves the needs of the Center, reporting unauthorized vendors, and ensuring HIPAA compliance.
• Maintains and acts as a power user of inventory related IT systems in use by the Center.
• Collaborates with Management to forecast supply needs to eliminate stock deficits. Coordinates emergency supply acquisitions when necessary.
• Maintain knowledge of GPO purchasing programs.
• Facilitates timely resolution of Accounts Payable issues to avoid institutional credit holds and avoids disruptions caused by supply outages.
• Works with Administration to utilize industry benchmarks and assess performance.
• Provides data and input to A/R staff for third-party payer billing.
• Assumes responsibility to locate lost packages, report damaged products, or settle receiving discrepancies.

REQUIREMENTS

EDUCATION

• BS/BA or Associates Degree preferred

EXPERIENCE

• Three years working in materials management capacity. Minimum one year direct supervisory responsibility managing materials.
• Experience in the Operating Room of an ASC or hospital supply area is highly preferred.
• Experience as a Surgical Technologist strongly preferred.
• Must have demonstrated knowledge and experience with materials management functions of inventory, ordering/purchasing, receipt and stocking, accounts payable, review of usage report data and development of appropriate PAR levels.
• Must have experience with standard business software to include Microsoft Word and Excel, as well as specific materials management programs such as Inventory Optimization Solutions (IOS), and other bar code and/or RFID-based tracking systems.
• Knowledge of regulatory requirements for management and storage of materials in a health care environment.

SPECIAL SKILLS

• Must possess excellent planning and written/oral communication skills.
• Must have excellent time management skills and demonstrated ability to prioritize and follow through on completion of operational and project related assignments.
• Must be able to operate and instruct others in data entry, reports and information management. Must clearly communicate performance expectations and accountabilities.

ACCOUNTABILITY:

• Complies with the facility’s time and attendance policy.
• Promotes teamwork between people, departments and services.
• Displays a friendly and cheerful attitude. Possesses good interpersonal skills.
• Deals with conflict constructively and with a mindset toward problem resolution.
• Accepts suggestions and feedback from others.
• Adheres to the professional standards set forth in the Employee Handbook.

Rocky Hill Surgery Center, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.