Materials Management Administrative Specialist

Quanta Infrastructure Solutions Group; Lone Tree (CO); On-site; USD 26,000 - 63,000; Full time

Benefits offered by this job

Competitive compensation

Health coverage

Telehealth

Employee Assistance Program

401(k)

PTO and holidays

Parental leave

Education reimbursement

Employee discounts

Job summary

Quanta Infrastructure Solutions Group, LLC (QISG) is hiring an Administrative Assistant to support the Director of Materials Management. The role requires managing schedules, travel, correspondence, and procurement paperwork while keeping documents accurate and confidential in a construction/EPC environment.

Primarily office-based in Colorado with limited travel, you will collaborate with internal teams, vendors, and field staff, ensuring efficient operations and adherence to company standards.

Qualifications

• High school diploma or equivalent required.
• 3+ years of administrative support to a manager or director, ideally in construction, utility, or EPC.
• Advanced Excel skills: lookups, pivot tables, filters, and accuracy in formulas.
• Strong command of MS Office tools (Excel, Word, PowerPoint, Outlook, Teams).
• Experience with ERP or procurement systems preferred.

Responsibilities

• Calendar and travel management for the Director; coordinate expense reports.
• Schedule and run logistics for weekly materials reviews and vendor calls; take minutes and track actions.
• Draft and proofread letters, memos, presentations, and reports; apply templates and brand standards.
• Maintain materials program documents, trackers, and purchase order records.
• Enter and verify tracker data; flag discrepancies for correction.
• Prepare weekly status reports and metrics from trackers; ensure totals align with sources.
• Log POs and change orders; follow up on missing certs and deliveries.
• Coordinate onboarding for new materials staff and manage supplies and licenses.
• Arrange invoices for coding and routing and reconcile with POs and receipts.
• Maintain updated vendor contact lists; ensure orderly distribution.

Skills

Administrative support

Calendar management

Communication

Attention to detail

Confidential information handling

Vendor coordination

Education

High school diploma or equivalent

Tools

Excel

Word

PowerPoint

Outlook

Teams

ERP system

Job description

Quanta Infrastructure Solutions Group, LLC (QISG) is hiring an Administrative Assistant to support the Director of Materials Management. The role requires managing schedules, travel, correspondence, and procurement paperwork while keeping documents accurate and confidential in a construction/EPC environment.

Primarily office-based in Colorado with limited travel, you will collaborate with internal teams, vendors, and field staff, ensuring efficient operations and adherence to company standards.