Materials Clerk

Quanta Services, Inc.; Arbutus (MD); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health coverage

Telehealth

EAP

401(k)

Paid time off

Parental leave

Education reimbursement

Job summary

Quanta Infrastructure Solutions Group, part of Quanta Services, is seeking a Material Receiving Clerk to verify, receive, and document incoming project materials in an office-based role. You will work between field receipts and orders, maintaining O.R.R.I.O.N.

records and ensuring data accuracy. You'll use ERP systems (JDE, Clear Spider, Procore), review paperwork, resolve discrepancies with suppliers, track purchase orders, and support reporting.

Qualifications

• High school diploma or equivalent; associate degree or coursework in supply chain, logistics, or business preferred.
• Two or more years of experience in receiving, purchasing, accounts payable, warehouse administration, or construction materials support.
• Working knowledge of purchase orders, packing slips, invoices, and three-way matching.
• Experience with an ERP or project system (JDE, Clear Spider, or Procore) preferred.

Responsibilities

• Receiving and verification of material deliveries.
• Review material receipt inspections and cross-reference with POs, packing slips, and invoices.
• Enter receipts in ERP software accurately and timely.
• Discrepancy resolution with suppliers, carriers, and purchasing teams.

Skills

Data entry

Attention to detail

Communication

Prioritization

Education

High school diploma

Associate degree

Tools

JDE

Clear Spider

Procore

Job description

About Us

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

About this Role

Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company (NYSE: PWR) is looking for a Material Receiving Clerk supports the Materials Management Group by verifying, receiving, and documenting incoming project material, resolving delivery discrepancies, and keeping accurate electronic records. This is an administrative, office-based role focused on data accuracy, documentation, and follow through.

The clerk is the office control point between what the field physically receives and what the company has ordered and been billed for. Accurate receipts keep the Materials Management record of what has been Ordered, Required, Received, Issued, On Hand, and Needed to Complete (O.R.R.I.O.N.) correct for every active project.

What You'll Do

KEY RESPONSIBILITIES

• Receiving and Verification
• Review material receipt inspections provided by personnel on site.
• Verify paperwork. Cross reference incoming deliveries against purchase orders, packing slips, and invoices.
• Receive items in the ERP software (JDE, Clear Spider, and Procore) accurately and within the timeframe set by the Materials Manager.
• Discrepancy Resolution
• Resolve discrepancies. Communicate with suppliers, carriers, and purchasing teams regarding damaged goods or short shipments, and follow each one to resolution.
• Tracking and Reporting
• Track outstanding purchase orders and open material commitments.
• Maintain organized electronic records and documentation, such as material receiving logs and expediting reports.
• Support Materials Management with reporting and administrative tasks.
• Project Closeout
• Identify and reconcile transactions and inventory variances at project closeout.

What You'll Bring

QUALIFICATIONS

• Proposed minimums. Human Resources to confirm before posting.
• High school diploma or equivalent. An associate degree or coursework in supply chain, logistics, or business is preferred.
• Two or more years of experience in receiving, purchasing, accounts payable, warehouse administration, or construction materials support.
• Working knowledge of purchase orders, packing slips, invoices, and three way matching.
• Experience with an ERP or project system. JDE, Clear Spider, or Procore preferred.
• Proficiency in Microsoft Excel and Outlook, including filters, lookups, and basic reporting.
• Experience in utility, substation, or transmission construction is a plus.

KNOWLEDGE, SKILLS AND ABILITIES

• High attention to detail and data accuracy, with the discipline to follow an open item until it is closed.
• Clear written and verbal communication with suppliers, carriers, field personnel, and purchasing teams.
• Ability to manage many open items across more than one project and set priorities.
• Ability to read and compare purchase orders, shipping documents, and receipt inspections.
• Professional judgment when escalating shortages, damage, and billing disputes.

WORKING CONDITIONS

Office based, with a primary computer workstation. Work is generally not performed in laydown yards or substations.

Regular contact with field personnel by phone, email, and Teams. Some after hours availability may be needed around deliveries.

Occasional site visits may be needed for orientation or closeout. Any site visit requires site specific safety training and required PPE.

PERFORMANCE MEASURES

The Materials Manager will set the targets for each project. Typical measures include:

• Receipts entered within the required number of business days of delivery.
• Percentage of deliveries matched to a PO, packing slip, and invoice without correction.
• Open discrepancies tracked and aged, with a resolution date on each.
• Receiving logs and expediting reports current at each reporting date.
• Variances identified and reconciled at project closeout.

What You'll Get

• Competitive Compensation
• Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
• 24/7 telehealth (Teladoc)
• Employee Assistance Program (EAP)
• Company-funded HSA and pre-tax savings options
• 401(k) Retirement Plan
• No-cost Short- and Long-term Disability
• Employer-paid basic Life & AD&D Insurance
• Paid Time off (PTO) and 10 Paid Holidays
• Paid Parental leave
• Education Reimbursement and Professional Development
• Employee discount program and optional insurance offerings:
  • Identity Theft Protection
  • Accident Insurance
  • Voluntary Life (spouse and child)
  • Critical Illness
  • Hospital Indemnity
  • Pet Insurance

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.