Executive Administrative Assistant - Materials Management (EPC)

Quanta Infrastructure Solutions Group, LLC; Lone Tree (CO); In loco; USD 26.000 - 63.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive compensation

Health coverage - medical, dental, and

Telehealth

EAP

401(k)

PTO and holidays

Education reimbursement

Employee discount program

Descrizione del lavoro

Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company, is seeking an Administrative Assistant to support the Director of Materials Management.

This role coordinates executive scheduling, correspondence, and meeting logistics while maintaining controlled documents, trackers, and procurement paperwork. The ideal candidate will handle confidential information with discretion and collaborate with internal teams, vendors, and site personnel in EPC environments.

Competenze

• High school diploma or equivalent.
• Three or more years of administrative support to a manager or director, ideally in construction, utility, or EPC.
• Advanced Excel skills: lookups, pivot tables, filters, and the ability to catch a bad formula.
• Strong command of Word, PowerPoint, Outlook, and Teams.
• Confidential data handling and professional discretion.
• Bachelor’s or Associate degree in business admin, supply chain, or related field preferred.
• Familiarity with purchase orders, material take-offs, receiving, and packing list review.
• Experience with an ERP or procurement system.

Mansioni

• Manage the Director's calendar, travel, and expense reports.
• Schedule and run weekly materials review meetings and vendor calls.
• Draft, format, and proofread letters, memos, presentations, and reports for the Director.
• Maintain materials program documents, trackers, and revision history.
• Process POs, change orders, and vendor communications; ensure documentation accuracy.
• Coordinate onboarding for new materials staff and manage licenses.

Conoscenze

Advanced Excel

MS Word

PowerPoint

Outlook

Teams

Formazione

Associate or Bachelor's degree in Business Administration / Supply Chain

Strumenti

ERP system

Descrizione del lavoro

Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company, is seeking an Administrative Assistant to support the Director of Materials Management.

This role coordinates executive scheduling, correspondence, and meeting logistics while maintaining controlled documents, trackers, and procurement paperwork. The ideal candidate will handle confidential information with discretion and collaborate with internal teams, vendors, and site personnel in EPC environments.