Materials Coordinator II — Multi-Site Purchasing & Data

PTCOA; Little Rock (AR); On-site; USD 42,000 - 65,000; Full time

Job summary

PTCOA in Little Rock, AR seeks a Corporate Materials Coordinator to support purchasing and supply operations across facilities from a central hub.

You will process requisitions and POs, manage vendor and contract data, monitor spend, and maintain item master records in the ERP to ensure accuracy and cost control. This role requires collaboration with Accounts Payable, IT, and clinical operations, plus attention to detail and prioritization.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years in purchasing, supply chain, inventory, AP, or admin (healthcare preferred).
• Proficiency in Microsoft Excel and Outlook.
• Strong attention to detail and accuracy with numbers.
• Clear written and verbal communication.
• Ability to prioritize competing requests and meet deadlines.

Responsibilities

• Process purchase requisitions and purchase orders for supplies, equipment, and services across sites.
• Follow up on backorders, delays, and substitutions, and communicate updates to facilities.
• Monitor orders for contract compliance and flag off-contract purchases.
• Support emergency or urgent orders when sites have critical shortages.
• Serve as a point of contact for vendor and distributor representatives on order status, pricing, and delivery issues.
• Help maintain contract files, pricing schedules, and renewal calendars.
• Assist with price comparisons, product trials, and standardization projects.
• Track vendor performance (fill rates, on-time delivery, billing accuracy).
• Maintain item master and pricing data in the ERP or purchasing system; communicate savings opportunities with management.
• Update catalogs, units of measure, and vendor information.
• Run routine reports on spend, usage, and inventory levels, and identify trends or anomalies.
• Reconcile purchase orders, receipts, and invoices, and help resolve payment discrepancies with Accounts Payable.
• Review facility par levels and usage data and recommend adjustments.
• Support periodic inventory audits and reconcile variances.
• Help monitor expiring or slow-moving stock across locations.
• Support product recall and safety alert processes by identifying affected items and notifying sites.
• Maintain documentation to support audits, surveys, and regulatory requirements.
• Ensure purchasing follows organizational policy, approval limits, and ethical sourcing standards.
• Serve as a resource for facility administrators, nursing leaders, and department managers on supply questions.
• Coordinate with Finance, Accounts Payable, IT, and Clinical Operations on cross-functional issues.
• Contribute to cost-savings initiatives and product standardization efforts.

Skills

Attention to detail

Microsoft Excel

Microsoft Outlook

Communication

Prioritization

Education

High school diploma or equivalent

Tools

Oracle

Lawson/Infor

MediTech

SAP

Job description

PTCOA in Little Rock, AR seeks a Corporate Materials Coordinator to support purchasing and supply operations across facilities from a central hub.

You will process requisitions and POs, manage vendor and contract data, monitor spend, and maintain item master records in the ERP to ensure accuracy and cost control. This role requires collaboration with Accounts Payable, IT, and clinical operations, plus attention to detail and prioritization.